Part-Time Human Resources Administrative Assistant

Timken; Mascot (TN); On-site; USD 21,000 - 30,000; Part time

Job summary

Timken is seeking a Part-Time HR Administrative Assistant to promote associate relations and support HR activities. The role involves communication with associates, recruitment tasks, onboarding, payroll and benefits questions, and data tracking in a manufacturing environment.

Responsibilities include scheduling interviews, preparing offer letters, processing new hire forms, training at NA Rail sites, annual open enrollment, and assisting with employee events, all under HR management guidance.

Qualifications

• Knowledge of HR areas including compensation, benefits, employment law, and training.
• Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
• Able to act independently and manage various projects from initiation to completion.
• Strong problem solving and critical thinking skills.

Responsibilities

• Follow all safety rules and regulations.
• Ensure that standard procedures are followed in all aspects of work.
• Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
• Assist with onboarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into systems, and ordering badges.
• Prepare materials and conduct portions of new hire orientation.
• Answer payroll and benefits questions and policy interpretation.
• Monitor timecards and submit contingent time to staffing agencies weekly.
• Track data on spreadsheets including attendance and disciplinary actions.
• Participate in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under HR manager guidance.
• Guide associates needing medical leave (FMLA, short/long-term disability).
• Conduct training for topics at NA Rail sites.
• Lead hourly cross-training program oversight.
• Assist with annual open enrollment.
• Help plan company events including lunches, conference rooms, and on-site vendor coordination.

Skills

Interpersonal skills

Confidentiality

Communication skills

HR knowledge

Independent worker

Education

High School Diploma or GED

Job description

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Part-Time Human Resources Administrative Assistant

Your Career Begins at Timken
If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Timken. Our associates make the world more productive by improving the efficiency and reliability of the machinery that keeps industry in motion.

Job Title: HR Administrative Assistant

Overall Purpose: To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA.

Essential Functions:

• Follow all safety rules and regulations.
• Ensure that standard procedures are followed in all aspects of work.
• Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
• Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
• Prepare materials and conduct portions of new hire orientation.
• Answers or assists with payroll and benefits questions as well as policy interpretation.
• Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
• Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
• Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
• Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
• Conducts training for selected topics at NA Rail sites.
• Takes a leading role in the oversite of hourly cross-training programs.
• Assists with annual open enrollment.
• Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.

Qualifications:

• High School Diploma or GED
• Must have excellent interpersonal skills
• Ability to operate with a high amount of confidentiality and professionalism
• Knowledge of HR related areas including compensation, benefits, employment law, and training
• Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
• Able to act independently and manage various projects from initiation to completion
• Strong problem solving and critical thinking skills

Physical Requirements:

• Frequent walking, sitting, twisting, bending, hand gripping, typing, data entry
• Ability to lift up to 20 pounds
• Vision must be normal (20/20). Correctional lenses are acceptable.

Environmental Conditions:

• Loud manufacturing environment, exposure to metals, machine lubricants, rust preventative, and other process chemicals, seasonal cold/heat.

Protective Clothing and Personal Devices:

• Safety glasses, safety gloves, safety shoes, hearing protection.

Timken is a global technology leader in engineered bearings and industrial motion. Our expanding portfolio of next-generation solutions helps customers around the world improve efficiency, solve their toughest challenges, and push the boundaries of performance. We employ 19,000 people globally, operate from 45 countries, and posted $4.6 billion in sales in 2025.
We have been recognized as one of America's Most Responsible Companies 6x by Newsweek and one of the World's Most Ethical Companies® 15x by Ethisphere.

Why Choose Timken?

• Over a century of knowledge and innovation
  
• A culture of top performance
  
• Products that contribute to a sustainable world
  
• A conviction to improve communities around us
  
• Competitive salary and benefits
  

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