HR Admin Assistant: Onboard, Support & Drive People Success

Great Lakes Petroleum; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Medical Benefits

Company paid life insurance

Company paid short-term disability

401(k) with company match and vesting

Job summary

Great Lakes Petroleum is seeking an HR Admin Assistant in Charlotte, NC to support recruitment, onboarding and daily HR operations. You will handle calls, emails, applicant screening, interview scheduling and HR paperwork with confidentiality.

The role requires 2–3 years of HR/admin experience, strong Microsoft Office skills, and the ability to adapt to changing priorities while maintaining professionalism and accuracy.

Qualifications

• High school diploma or equivalent is required.
• 2–3 years of applicable HR or administrative experience preferred.
• Strong computer skills with Microsoft Office.
• Excellent written and verbal communication abilities.
• Able to adapt to changing priorities and manage multiple tasks with discretion.

Responsibilities

• Answer and direct all incoming HR calls; monitor the department email and respond to employee inquiries.
• Support recruitment by monitoring postings, forwarding new applicant info and scheduling interviews.
• Monitor Tenstreet for new applications and enter into Paylocity or forward to hiring managers.
• Request employment verification for drivers per DOT and update recruiters/management.
• Book travel arrangements for new hires and current employees as needed.
• Prepare new hire welcome packets, driver supply boxes, ship supplies, and maintain HR inventory.
• Process new hire paperwork and ensure employee files are updated in HRIS.
• Process incoming/outgoing mail and file documents.
• Assist with preparing and sending internal correspondence.
• Maintain employee and workplace information, including geofences.
• Collaborate with HR Manager and team on various projects.
• Performs other duties as assigned.

Skills

Microsoft Office

Communication skills

Adaptability

Prioritization

Teamwork

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Great Lakes Petroleum is seeking an HR Admin Assistant in Charlotte, NC to support recruitment, onboarding and daily HR operations. You will handle calls, emails, applicant screening, interview scheduling and HR paperwork with confidentiality.

The role requires 2–3 years of HR/admin experience, strong Microsoft Office skills, and the ability to adapt to changing priorities while maintaining professionalism and accuracy.