Human Resources Admin Assistant - Charlotte, NC

Great Lakes Petroleum Co.; Charlotte, Northern (NC, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Medical Benefits (medical, dental, etc

Company paid life insurance

Company paid short-term disability

401(k) with company match

Job summary

Great Lakes Petroleum Co. is seeking an HR Admin Assistant to support the Human Resources team with recruitment, onboarding, employee support, and daily administrative operations.

Responsibilities include handling department calls, monitoring postings, scheduling interviews, processing applications, updating HRIS, and preparing new hire materials. The role requires 2-3 years of experience, strong Microsoft Suite skills, and excellent communication.

Qualifications

• Proven written and verbal communication skills.
• Ability to manage multiple tasks with competing deadlines.
• Comfort with changing priorities and learning new skills.

Responsibilities

• Answer and direct incoming HR department calls and monitor the department email.
• Support recruitment by monitoring postings, sharing applicant info and scheduling interviews.
• Process applications and prepare new hire paperwork; update HRIS and employee files.
• Coordinate travel for new hires and current employees; prepare welcome packets.

Skills

Communication

Team collaboration

Prioritization

Adaptability

Education

High school diploma or equivalent

Tools

Microsoft Suite

Job description

Description

Since 1976, Great Lakes Petroleum has been a trusted provider of fuel delivery and fuel management services. We are known for exceptional customer service, reliable operations, and innovative solutions. Fueled by talented employees with a strong commitment to safety, we are able to not only deliver quality products, but services that exceed customer expectations in every market we serve.

We are looking for an HR Admin Assistant that will support the Human Resources team by assisting with recruitment, onboarding, employee support, and daily administrative operations.

• Answer and direct all incoming Human Resources departmental calls; monitor the department email and respond to employee inquiries.
• Support recruitment by monitoring open job postings, forwarding new applicant information and scheduling interviews for recruiters and/or hiring managers.
• Monitor Tenstreet for new applications and add applications into Paylocity or forward them to the appropriate hiring manager for review.
• Request verification of employment for drivers required by DOT and update recruiters and/or management as required.
• Book travel arrangements for new hires and current employees as needed.
• Prepare new hire welcome packets and driver supply boxes, ship new hire supplies, and maintain HR supply room inventory.
• Process new hire paperwork (company issued equipment acknowledgment forms, driver safety policy, etc.) and ensure employee files are updated in HRIS.
• Process incoming and outgoing mail and filing papers and/or documents into appropriate employee files.
• Assist with preparing and sending internal correspondence.
• Maintain employee and workplace information, including geofences.
• Collaborate with HR Manager and department team members on various projects and tasks.
• Performs other duties as assigned.

Requirements

• Highschool Diploma or equivalent
• 2-3 years of applicable experience
• Strong computer skills, including proficiency with Microsoft Suite
• Excellent written and verbal communication skills.
• Able to adjust to changing priorities
• Possess excellent judgment to prioritize work, handle multiple projects, and meet objectives.
• Adaptable and coachable, with the ability to learn new skills and accept feedback.
• Exhibits positive attitude with a high level of integrity, professionalism, confidentiality, and discretion.
• Ability to work well with others and contribute to a team environment.
• Must lift and move up to 25 lbs

Benefits

• Paid Time Off
• Paid Holidays
• Medical Benefits (medical, dental, vision, long-term disability, voluntary life, accident, etc.)
• Company paid life insurance
• Company paid short-term disability
• 401(k) with company match and immediate vesting