Human Resources Admin Assistant - Charlotte, NC

Great Lakes Petroleum; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Medical Benefits

Company paid life insurance

Company paid short-term disability

401(k) with company match and vesting

Job summary

Great Lakes Petroleum is seeking an HR Admin Assistant in Charlotte, NC to support recruitment, onboarding and daily HR operations. You will handle calls, emails, applicant screening, interview scheduling and HR paperwork with confidentiality.

The role requires 2–3 years of HR/admin experience, strong Microsoft Office skills, and the ability to adapt to changing priorities while maintaining professionalism and accuracy.

Qualifications

• High school diploma or equivalent is required.
• 2–3 years of applicable HR or administrative experience preferred.
• Strong computer skills with Microsoft Office.
• Excellent written and verbal communication abilities.
• Able to adapt to changing priorities and manage multiple tasks with discretion.

Responsibilities

• Answer and direct all incoming HR calls; monitor the department email and respond to employee inquiries.
• Support recruitment by monitoring postings, forwarding new applicant info and scheduling interviews.
• Monitor Tenstreet for new applications and enter into Paylocity or forward to hiring managers.
• Request employment verification for drivers per DOT and update recruiters/management.
• Book travel arrangements for new hires and current employees as needed.
• Prepare new hire welcome packets, driver supply boxes, ship supplies, and maintain HR inventory.
• Process new hire paperwork and ensure employee files are updated in HRIS.
• Process incoming/outgoing mail and file documents.
• Assist with preparing and sending internal correspondence.
• Maintain employee and workplace information, including geofences.
• Collaborate with HR Manager and team on various projects.
• Performs other duties as assigned.

Skills

Microsoft Office

Communication skills

Adaptability

Prioritization

Teamwork

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Description

Since 1976, Great Lakes Petroleum has been a trusted provider of fuel delivery and fuel management services. We are known for exceptional customer service, reliable operations, and innovative solutions. Fueled by talented employees with a strong commitment to safety, we are able to not only deliver quality products, but services that exceed customer expectations in every market we serve.

We are looking for an HR Admin Assistant that will support the Human Resources team by assisting with recruitment, onboarding, employee support, and daily administrative operations.

• Answer and direct all incoming Human Resources departmental calls; monitor the department email and respond to employee inquiries.
• Support recruitment by monitoring open job postings, forwarding new applicant information and scheduling interviews for recruiters and/or hiring managers.
• Monitor Tenstreet for new applications and add applications into Paylocity or forward them to the appropriate hiring manager for review.
• Request verification of employment for drivers required by DOT and update recruiters and/or management as required.
• Book travel arrangements for new hires and current employees as needed.
• Prepare new hire welcome packets and driver supply boxes, ship new hire supplies, and maintain HR supply room inventory.
• Process new hire paperwork (company issued equipment acknowledgment forms, driver safety policy, etc.) and ensure employee files are updated in HRIS.
• Process incoming and outgoing mail and filing papers and/or documents into appropriate employee files.
• Assist with preparing and sending internal correspondence.
• Maintain employee and workplace information, including geofences.
• Collaborate with HR Manager and department team members on various projects and tasks.
• Performs other duties as assigned.

Requirements

• Highschool Diploma or equivalent
• 2-3 years of applicable experience
• Strong computer skills, including proficiency with Microsoft Suite
• Excellent written and verbal communication skills.
• Able to adjust to changing priorities
• Possess excellent judgment to prioritize work, handle multiple projects, and meet objectives.
• Adaptable and coachable, with the ability to learn new skills and accept feedback.
• Exhibits positive attitude with a high level of integrity, professionalism, confidentiality, and discretion.
• Ability to work well with others and contribute to a team environment.
• Must lift and move up to 25 lbs

Benefits

• Paid Time Off
• Paid Holidays
• Medical Benefits (medical, dental, vision, long-term disability, voluntary life, accident, etc.)
• Company paid life insurance
• Company paid short-term disability
• 401(k) with company match and immediate vesting