HQ Facilities & Events Coordinator

TerraFirma; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

TerraFirma in Austin is seeking an on-site Office Coordinator to keep our HQ running smoothly. You will report to the Head of Facilities and support space management, vendors, deliveries, onboarding, and daily operations at our growing HQ.

This hands‑on role requires strong organization, clear communication, and a proactive, can-do attitude to help the team thrive as TerraFirma expands.

Qualifications

• 1+ year of experience in office coordination or workplace operations.
• Strong organization and multi-tasking abilities.
• Clear, friendly communication with coworkers, vendors and visitors.
• Proficient with modern collaboration tools like Google Workspace and Slack.

Responsibilities

• Support Head of Facilities with day-to-day site operations and act as a friendly point of contact for HQ team members.
• Coordinate with cleaning, maintenance, and repair vendors, scheduling visits and following up to ensure issues are resolved.
• Manage shipping and receiving, including package intake, outbound shipments, and onsite deliveries.
• Maintain office and kitchen inventory, keep spaces stocked and organized, and help run food programs.
• Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations.
• Support logistics for team off-sites, including travel, venues, schedules and activities.
• Prepare the space for recruiting onsites and client tech demos.
• Coordinate with IT and security to ensure new hires have ready workstation, access badge, onboarding supplies on day one.
• Track office supply and workplace budgets and purchases under Head of Facilities.
• Spot workplace issues early and escalate appropriately.
• Help with ad-hoc administrative tasks as the team grows.

Skills

Office coordination

Attention to detail

Communication

Tools

Google Workspace

Slack

Vendor coordination tools

Job description

TerraFirma in Austin is seeking an on-site Office Coordinator to keep our HQ running smoothly. You will report to the Head of Facilities and support space management, vendors, deliveries, onboarding, and daily operations at our growing HQ.

This hands‑on role requires strong organization, clear communication, and a proactive, can-do attitude to help the team thrive as TerraFirma expands.