Workplace Coordinator

TerraFirma; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

TerraFirma in Austin is seeking an on-site Office Coordinator to keep our HQ running smoothly. You will report to the Head of Facilities and support space management, vendors, deliveries, onboarding, and daily operations at our growing HQ.

This hands‑on role requires strong organization, clear communication, and a proactive, can-do attitude to help the team thrive as TerraFirma expands.

Qualifications

• 1+ year of experience in office coordination or workplace operations.
• Strong organization and multi-tasking abilities.
• Clear, friendly communication with coworkers, vendors and visitors.
• Proficient with modern collaboration tools like Google Workspace and Slack.

Responsibilities

• Support Head of Facilities with day-to-day site operations and act as a friendly point of contact for HQ team members.
• Coordinate with cleaning, maintenance, and repair vendors, scheduling visits and following up to ensure issues are resolved.
• Manage shipping and receiving, including package intake, outbound shipments, and onsite deliveries.
• Maintain office and kitchen inventory, keep spaces stocked and organized, and help run food programs.
• Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations.
• Support logistics for team off-sites, including travel, venues, schedules and activities.
• Prepare the space for recruiting onsites and client tech demos.
• Coordinate with IT and security to ensure new hires have ready workstation, access badge, onboarding supplies on day one.
• Track office supply and workplace budgets and purchases under Head of Facilities.
• Spot workplace issues early and escalate appropriately.
• Help with ad-hoc administrative tasks as the team grows.

Skills

Office coordination

Attention to detail

Communication

Tools

Google Workspace

Slack

Vendor coordination tools

Job description

At TerraFirma, we’re redefining how the world moves earth for construction. Founded by former SpaceX engineers and backed by Kleiner Perkins and Bain Capital Ventures, TerraFirma is automating construction to make it faster, cheaper, and safer.

Our Story & Mission

At SpaceX, we were part of the teams that built the largest rocket in human history, launched the largest constellation of satellites ever made, and delivered connectivity to millions of people worldwide. What we learned was simple: infrastructure is everything.

At Starbase, the biggest barrier to launching missions to Mars was not building the rocket. It was how slow, expensive, and complex it was to build the infrastructure around it. We lacked buildings, roads, water, power, communications, and waste management, and constructing them took far more time and resources than it should have.

From a first-principles perspective, that doesn't make sense. It shouldn't be this hard or costly to create the foundations for progress. That’s when we realized something important: the same engineering mindset that enabled us to tackle space exploration and mass manufacturing could be applied to infrastructure. By bringing the principles of simplification, iteration, acceleration, and automation to construction, we can unlock a new era in how the world builds.

Accelerating infrastructure unlocks progress across every domain, creating a self-sustaining engine for tackling humanity’s toughest challenges. The innovations we develop on Earth will lay the groundwork for the technologies that one day make settlement on Mars possible.

Job Overview

You will help make our HQ run smoothly every day as part of TerraFirma’s workplace team. Reporting to our Head of Facilities, you’ll support everything from keeping the space organized and stocked to coordinating vendors, handling shipping and receiving, and helping plan team events, recruiting onsites, and off-sites.

This is a hands‑on role with a lot of variety. You’ll work closely with our security team and IT Technician to make sure new hires have what they need on day one, and you’ll be a go‑to person for the team when something at the office needs attention. It’s a great opportunity to grow your workplace operations experience at a fast‑scaling company as our HQ expands.

Responsibilities

• Support the Head of Facilities with day-to-day site operations and serve as a friendly point of contact for team members at HQ
• Coordinate with cleaning, maintenance, and repair vendors, scheduling visits and following up to make sure issues are resolved
• Manage shipping and receiving, including package intake, outbound shipments, and onsite deliveries
• Maintain office and kitchen inventory, keep spaces stocked and organized, and help run food programs for the team
• Help plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations
• Support logistics for team off‑sites, including travel, venues, schedules, and activities
• Prepare the space for recruiting onsites and client tech demos
• Coordinate with IT and security to make sure new hires have a ready workstation, access badge, and onboarding supplies on day one
• Track office supply and workplace budgets and purchases under the direction of the Head of Facilities
• Spot workplace issues early, handle what you can, and elevate to the right team when needed
• Help with ad‑hoc administrative tasks as the workplace team grows

Basic Qualifications

• 1+ year of experience in office coordination, workplace operations, hospitality, or administrative support
• Strong organizational skills and high attention to detail, with the ability to juggle multiple priorities at once
• Clear, friendly communication with coworkers, vendors, and visitors
• Comfortable with modern collaboration tools such as Google Workspace and Slack
• A high‑agency, hands‑on mindset with a “no task is too small” attitude

Preferred Skills & Experience

• Experience in a high‑growth startup environment
• Experience helping plan events or off‑sites, ideally for 50+ people
• Experience supporting engineering, hardware, or operations teams
• Familiarity with safety considerations in a mixed office and workshop environment

Additional Requirements

• Must be willing to work on site daily at our Austin‑area HQ
• Must be able to lift up to 25 lbs for handling deliveries and supplies
• Must be willing to work extended hours or weekends when needed to support events or deadlinesComfortable working in a fast‑paced startup environment