HQ Experience & Culture Coordinator

Materialize; New York (NY); On-site; USD 41,000 - 55,000; Part time

Job summary

Materialize is seeking a Workplace Experience Coordinator for our NYC HQ. This on-site role handles vendor relationships, day-to-day office operations, and shaping the in-office experience, including team lunches, celebrations, and events.

You will serve as the on-site IT liaison for light needs and partner with the IT team for more complex issues. The position is based in NYC near Astor Place, 5 days per week, 9:00am–1:30pm ET, offering a dynamic startup environment and opportunities to

Qualifications

• 2+ years in office coordination or similar people-facing role.
• Warm, professional communication and customer-service mindset.
• Tech comfortable with Google Workspace, Slack and Zoom.
• Strong organizational skills and attention to detail.
• Ability to plan and execute events and culture moments.
• On-site 5 days per week and able to lift up to 30 pounds.

Responsibilities

• Own day-to-day operations of the NYC office, including supplies, pantry, mail, conference rooms, and shared spaces
• Manage relationships with building management, caterers, and office vendors; track and reconcile office expenses
• Greet and host employees, candidates, and visitors; manage building access and visitor log
• Lead office culture and employee engagement initiatives including team lunches, celebrations, milestones, holiday moments
• Help plan and execute office events, on-sites, and team gatherings end-to-end
• Partner with People on onboarding logistics, including desk setup and day-one welcome
• Provide light IT support: basic setup, troubleshoot common issues, route complex problems to IT
• Help run AV setup for all-hands and on-site events
• Surface ideas to keep improving the in-office experience as the team grows

Skills

Office coordination

Administrative support

Hospitality

Customer service

Event planning

Tools

Google Workspace

Slack

Zoom

Job description

Materialize is seeking a Workplace Experience Coordinator for our NYC HQ. This on-site role handles vendor relationships, day-to-day office operations, and shaping the in-office experience, including team lunches, celebrations, and events.

You will serve as the on-site IT liaison for light needs and partner with the IT team for more complex issues. The position is based in NYC near Astor Place, 5 days per week, 9:00am–1:30pm ET, offering a dynamic startup environment and opportunities to