Houston Office & Operations Coordinator

Elevate Human Capital; Houston (TX); On-site; USD 42,000 - 68,000; Full time

Job summary

Elevate Human Capital is seeking an Office Operations Coordinator to support a Houston-based facility. The role covers office administration, purchasing, vendor management, and lab coordination, with close collaboration across shop, field operations, and engineering teams.

The ideal candidate brings 3–5 years of experience in operations, is highly organized, and comfortable handling multiple responsibilities from procurement to documentation.

Qualifications

• 3–5 years of experience in office operations or facility coordination.
• Experience with accounts payable processes and QuickBooks Online preferred.
• Hands-on purchasing experience and supplier coordination.
• Experience coordinating freight or transportation services.
• Strong organizational skills with attention to detail.
• Able to learn new systems and improve processes.
• Proactive, dependable, and able to multitask.

Responsibilities

• Coordinate daily needs of the Houston office and facility, including supplies and mail.
• Liaise with vendors, service providers and contractors.
• Coordinate maintenance and service for facility systems.
• Manage purchasing for shop, lab, and field operations.
• Create purchase orders in QuickBooks and reconcile with invoices.
• Handle receiving, shipping, and lab coordination support.
• Assist with onboarding/offboarding and IT resource administration.
• Maintain records and documentation for operations.
• Support customer orders and prepare QuickBooks estimates.

Skills

Office operations

Facility coordination

Purchasing

Accounts payable

Vendor management

Documentation

Lab coordination

Shipping coordination

Organization & systems

Tools

QuickBooks Online

ERP/Procurement software

Project management software

Job description

Elevate Human Capital is seeking an Office Operations Coordinator to support a Houston-based facility. The role covers office administration, purchasing, vendor management, and lab coordination, with close collaboration across shop, field operations, and engineering teams.

The ideal candidate brings 3–5 years of experience in operations, is highly organized, and comfortable handling multiple responsibilities from procurement to documentation.