Housing Services Admin Specialist – Flexible Schedule

Tri-City Mental Health Authority; Los Angeles (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Sign-on bonus: $2,500

CalPERS Pension: 2% @ 55 / 2% @ 62

Vacation 80 hours/year (up to 240)

Sick leave 88 hours/year

11 holidays + 16 floating hours

Flexible work schedule: 9/80, 4/10, or

Job summary

Tri-City Mental HealthAuthority is seeking an Office Specialist to support Housing Services in a full-time capacity. The role centers on data entry across HMIS/Clarity, Cerner, Champ Database, and other systems, while contributing to developing and maintaining administrative processes to ensure accurate records and efficient operations.

The position reports to the Housing Supervisor and requires two-way coordination with clients, staff, and external partners.

Qualifications

• Equivalent to completion of the twelfth grade.
• Three (3) years of increasingly responsible clerical and administrative support experience.
• Preferred candidates will be bilingual in Spanish, but it is not required.

Responsibilities

• Performs technical and procedural work in support for an assigned department, division, or program; applies technical procedures, methods, and techniques to support program and functions and processes; monitors and explains operational and program requirements and processes to various stakeholders.
• Provides information to the public or Authority Staff that requires the use of independent judgment, compliance with laws and interpretation of policies, rules and procedures.
• Greets and provides general information to clients, visitors, vendors, and staff, in person and on the telephone, in a professional manner; schedules appointments and meetings and maintains calendars; assists clients by referring them to applicable sources of information; distributes applications and forms and explains how to complete them; answers requests for information by consulting various available sources.
• Verifies and reviews calculations, forms, data, and reports for accuracy, completeness, and conformance with established Authority regulations and procedures.
• Types, formats, edits, revises, proofreads, tracks, and prints a variety of narrative, statistical, and technical documents, reports, correspondence, spreadsheets, and other documents and materials.
• Inputs, updates, tracks, reconciles, and extracts information across multiple databases and electronic platforms supporting behavioral health and housing services; verifies data accuracy, completeness, and consistency across systems.
• Assists in the development, organization, and maintenance of administrative systems, procedures, and workflows to support efficient program operations and data management.

Skills

Data entry

Administrative support

Bilingual in Spanish (preferred)

Education

High school diploma or equivalent

Tools

HMIS/Clarity

Cerner (EHR)

Champ Database

Job description

Tri-City Mental HealthAuthority is seeking an Office Specialist to support Housing Services in a full-time capacity. The role centers on data entry across HMIS/Clarity, Cerner, Champ Database, and other systems, while contributing to developing and maintaining administrative processes to ensure accurate records and efficient operations.

The position reports to the Housing Supervisor and requires two-way coordination with clients, staff, and external partners.