Housing Operations Support Specialist

Jobtailor; Clinton (MT); On-site; USD 42,000 - 52,000; Full time

Job summary

Jobtailor is seeking an organized and detail-oriented Administrative Specialist to support housing programs. You will review data, process applications, and coordinate logistics to ensure timely program delivery.

This role requires strong communication, experience in office management, and a commitment to accuracy and compliance while helping families achieve housing stability.

Qualifications

• High School/GED required.
• Bachelor's degree preferred.
• At least five (5) years' experience in office management and administrative support systems preferred.
• Enjoy keeping projects organized and ensuring important details don't get overlooked.
• Have strong administrative and organizational skills with the ability to manage multiple priorities.
• Are comfortable working with data, documentation, and maintaining accurate records.
• Communicate professionally and provide responsive support to both internal teams and external partners.
• Thrive in a collaborative environment and enjoy helping others succeed.
• Take pride in improving efficiency, maintaining compliance, and supporting programs that help individuals and families achieve housing stability.

Responsibilities

• Review housing data and reports to ensure accuracy, quality, and timely completion.
• Review housing assistance applications and supporting documentation for completeness before advancing them through the approval process.
• Provide administrative and logistical support for housing programs and projects.
• Assist property managers with file reviews to support program compliance.
• Manage shared housing program email inboxes and route inquiries to the appropriate team members.
• Monitor and route voicemail messages to ensure timely follow-up.
• Support the housing team with additional administrative responsibilities as needed.

Skills

Office Management

Administrative Support

Data Management

Organizational Skills

Compliance Monitoring

Education

High School Diploma

GED

Bachelor's degree preferred

Job description

• Review housing data and reports to ensure accuracy, quality, and timely completion.
• Review housing assistance applications and supporting documentation for completeness before advancing them through the approval process.
• Provide administrative and logistical support for housing programs and projects.
• Assist property managers with file reviews to support program compliance.
• Manage shared housing program email inboxes and route inquiries to the appropriate team members.
• Monitor and route voicemail messages to ensure timely follow-up.
• Support the housing team with additional administrative responsibilities as needed.

Requirements

• High School/GED required
• Bachelor's degree preferred
• At least five (5) years' experience in office management and administrative support systems preferred
• Enjoy keeping projects organized and ensuring important details don't get overlooked.
• Have strong administrative and organizational skills with the ability to manage multiple priorities.
• Are comfortable working with data, documentation, and maintaining accurate records.
• Communicate professionally and provide responsive support to both internal teams and external partners.
• Thrive in a collaborative environment and enjoy helping others succeed.
• Take pride in improving efficiency, maintaining compliance, and supporting programs that help individuals and families achieve housing stability.

Core Competencies

Demonstrates strong administrative and organizational skills, with a focus on managing housing data, documentation, and compliance. Proven ability to support housing programs through effective communication and collaboration with internal teams and external partners.

Highest-signal resume keywords

• Office Management
• Administrative Support
• Data Management
• Organizational Skills
• Compliance Monitoring

ATS Optimization Keywords

Hard Skills

• Data Review
• Document Management
• File Review
• Project Organization
• Record Keeping

Soft Skills

• Professional Communication
• Collaboration
• Detail Orientation
• Multi-Priority Management
• Efficiency Improvement

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Housing Assistance
• Program Support
• Housing Stability
• Administrative Responsibilities
• Logistical Support