Hotel Administrative Coordinator

Holiday Inn Boston Cambridge Area; Somerville (MA); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Vacation and personal time

Employee discounts at IHG properties

Free onsite employee parking

Job summary

Holiday Inn Boston Cambridge Area in Somerville, MA, seeks an Hotel Administrative Coordinator to support HR, accounting, and hotel administration. Pay $23.00 per hour, with biweekly pay, and benefits including insurance, 401(k), vacation, and free onsite parking.

The role emphasizes organization, professionalism, and detail, with opportunities to grow across hotel operations. Flexible schedule including some evenings/weekends is required.

Qualifications

• At least 2 years of admin or hospitality experience.
• Strong organizational skills and ability to manage competing priorities.
• Clear, professional communication and a positive, approachable attitude.
• Attention to detail and discretion with confidential information.
• Proficiency in Microsoft Office; experience with Paycom or similar system is a plus.
• Availability for a flexible schedule, including occasional evenings and weekends.
• Ability to lift up to 20 pounds and move throughout the property as needed.

Responsibilities

• Help employees feel welcome: support recruitment coordination, onboarding, employee engagement activities, and HR policy updates.
• Keep the team organized: prepare meeting materials, maintain personnel files, and coordinate training and compliance tracking.
• Support accounting operations: process invoices, track expenses, prepare vendor applications, and assist with Accounts Payable.
• Handle daily cashiering responsibilities: collect deposits, prepare bank deposits, maintain house funds, audit the safe, and manage petty cash.
• Keep departments moving: order office supplies and assist with administrative needs throughout the hotel.
• Stay involved: support employee relations activities and participate in leadership meetings.

Skills

Administrative experience

Hospitality experience

Organizational skills

Communication skills

Discretion

Microsoft Office

Paycom

Flexible schedule

Education

Associates or Bachelor's in Business/Hospitality

Tools

Paycom

Job description

Hotel Administrative Coordinator

Holiday Inn Boston Cambridge Area | Somerville, MA
$23.00 per hour | Paid biweekly | Free onsite parking

Bring your organizational skills, people-first attitude, and attention to detail to a role where your work makes a difference every day.

At Holiday Inn Boston Cambridge Area, a great hotel experience starts with the team behind it. We’re looking for a Hotel Administrative Coordinator to help support our employees, keep daily operations organized, and contribute to a welcoming workplace.

This position offers hands-on experience across Human Resources, Accounting, and hotel administration—a great opportunity for someone who enjoys variety, connecting with people, and keeping things running smoothly. Whether you’re coordinating a new employee’s first day or helping departments stay on track, you’ll play an important part in our hotel’s success.

What You’ll Do

• Help employees feel welcome: Support recruitment coordination, onboarding, employee engagement activities, and HR policy updates.

• Keep the team organized: Prepare meeting materials and daily communications, maintain personnel files, and coordinate training and compliance tracking.

• Support accounting operations: Process invoices, track expenses, prepare vendor applications, and assist with Accounts Payable.

• Handle daily cashiering responsibilities: Collect deposits, prepare bank deposits, maintain house funds, audit the safe, and manage petty cash.

• Keep departments moving: Order office supplies and assist with administrative needs throughout the hotel.

• Stay involved: Support employee relations activities and participate in leadership meetings.

What You’ll Bring

• At least 2 years of administrative or hospitality experience.

• Strong organizational skills and the ability to manage competing priorities.

• Clear, professional communication and a positive, approachable attitude.

• Attention to detail and discretion when handling confidential employee and financial information.

• Proficiency in Microsoft Office; experience with Paycom or a similar system is a plus.

• Availability for a flexible schedule, including occasional evenings and weekends.

• Ability to lift up to 20 pounds and move throughout the property as needed, with or without reasonable accommodation.

An associate or bachelor’s degree in Business, Hospitality, or a related field is preferred.

What’s in It for You

• $23.00 per hour, paid biweekly.

• Medical, dental, and vision insurance.

• 401(k) retirement plan.

• Vacation and personal time.

• Optional supplemental insurance.

• Employee discounts at IHG properties.

• Free onsite employee parking.

• Opportunities for professional growth and development.

• Experience across several key areas of hotel operations, helping you build skills for your next career step.

Join Our Team

Located in Somerville, MA, Holiday Inn Boston Cambridge Area welcomes guests from around the world. Behind every stay is a team whose daily efforts help create a comfortable and welcoming experience.

We are an Equal Opportunity Employer.