Hotel Administrative Assistant

Pyramid Global Hospitality; Avon (CO); On-site; USD 32,959 - 46,941; Full time

Job summary

A leading hospitality management company is seeking a Hotel Administrative Assistant for a dynamic role at SpringHill/TownePlace Suites in Avon, CO. The successful candidate will provide administrative support to Accounting, Human Resources, and Sales departments, ensuring efficient operations and exceptional guest experience. Candidates should have previous administrative experience and strong proficiency in Microsoft Office. The compensation is competitive at $29.00 per hour.

Qualifications

• Previous administrative experience, preferably in hospitality or a multi-departmental role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to communicate in English required.

Responsibilities

• Assist with data entry and assignments from the accounting manager.
• Coordinate interview scheduling and onboarding documentation.
• Manage shared calendars and coordinate meetings.

Skills

Microsoft Office Suite proficiency

Communication skills

Interpersonal skills

Time management

Bilingual in Spanish

Job description

Join to apply for the Hotel Administrative Assistant role at Pyramid Global Hospitality.

About the role
Year-round, full-time position at SpringHill/TownePlace Suites Avon Vail Valley, Avon, CO. The successful candidate is highly organized, proactive, and able to provide cross-functional support to Accounting, Human Resources, and Sales departments in a dynamic hospitality environment.

Location
SpringHill/TownePlace Suites Avon Vail Valley, 243 thoughtfully designed guest rooms, Avon, CO. Competitive benefits available.

Overview

Come grow with us! We are looking for an engaged, customer-focused Administrative Assistant to support multiple departments and help deliver an exceptional guest experience.

Key Responsibilities

• Accounting Support
  • Assist with data entry and assignments from the accounting manager
  • Assist with weekly AR reporting, statements, and invoices
  • Post office and bank runs
  • Manage Lost and Found returns
  • Manage Deposit Ledger
• Human Resources Support
  • Coordinate interview scheduling, onboarding documentation, and employee file management
  • Assist with timekeeping, payroll data entry, and benefits administration
  • Help organize employee engagement activities and training sessions
• Sales Support
  • Answer incoming sales department calls
  • Manage business travel account reservations, billing, and special requests
  • Delphi data entry of new leads and existing account updates
  • Manage VIP arrival experience
  • Other administrative duties as assigned by the Director of Sales
• General Administrative Duties
  • Manage shared calendars, coordinate meetings, and handle departmental communications
  • Maintain filing systems (digital and physical) and ensure confidentiality
  • Order office supplies and support general operational needs

Qualifications

• Previous administrative experience, preferably in hospitality or a multi-departmental role
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and manage time effectively
• High level of discretion and professionalism
• Valid driver’s license in good standing
• Ability to communicate in English required
• Bilingual Spanish language skills strongly preferred

Compensation

The compensation for this position is $29.00 per hour, based on qualifications and experience.

Equal Opportunity

This property is an Equal Opportunity Employer committed to a diverse and inclusive work environment. EOE/AA

This position will remain open until filled. Year-round employment opportunity.

We are seeking a highly engaging, customer-focused individual who is open to learning and leading by example, responds professionally to guests and teammates, and supports the team both personally and professionally.

We offer competitive salaries, benefits, and opportunities to grow within Pyramid Global Hospitality across 230+ properties worldwide.