Operations Administrative Assistant

Hyatt Hotels Corporation; Denver (CO); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Free basic Life Insurance after 30 a_d

Free basic Short-Term Disability after

Vacation/ Sick Days

7 Paid Holidays

Complimentary Room Nights 12 per year

401k Match: 1-3% = dollar/dollar

ESPP 5% discount

Job summary

Grand Hyatt Denver is seeking an Operations Administrative Assistant to provide daily administrative support to Banquets, Event Setup & Services, Housekeeping, Stewarding, Restaurants, and Front Office. The role emphasizes organization, accuracy, and the ability to manage multiple priorities in a fast-paced hotel environment.

The ideal candidate will be highly organized, detail-oriented, and comfortable using computers, Outlook, Word, and Excel.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities in a fast-paced environment.
• Proficiency with Microsoft Outlook, Word, and basic Excel functions.
• Comfortable learning hotel systems, printers, label-making programs, and other technology.
• Strong written and verbal communication skills.
• Ability to accurately follow detailed instructions and identify discrepancies.
• Dependable and able to complete time-sensitive work with limited supervision.
• Previous administrative, hospitality, hotel, restaurant, banquet, or operations experience preferred.

Responsibilities

• Provide administrative and clerical support to the hotel’s operational departments.
• Prepare, print, organize, and distribute daily and weekly operational paperwork.
• Prepare and print food and beverage labels, signage, menus, and other materials needed for daily operations and events.
• Prepare detailed work packets for Event Setup & Services teams based on upcoming event requirements.
• Prepare and maintain Housekeeping boards, room assignments, reports, and other daily departmental materials.
• Print and organize Banquet Event Orders (BEOs), function information, event diagrams, and supporting event documentation.
• Assist with daily administrative needs across multiple departments.
• Maintain department files, forms, logs, binders, shared folders, and other operational records.
• Assist with data entry and ensure information is complete and accurate.
• Create and update Word/Excel documents and other materials.
• Monitor and respond to Outlook emails and communicate with department leaders.
• Assist with copying, scanning, filing, printing, laminating, and assembling materials.
• Maintain office supplies and resources for operational departments.
• Ensure information and materials are prepared accurately by deadlines.
• Communicate with leaders to identify upcoming needs and priorities.
• Support special projects across the Operations division.

Skills

Organizational skills

Attention to detail

Multitasking

MS Office (Outlook/Word/Excel)

Communication skills

Follow instructions accurately

Dependable

Hospitality/Operations experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Close Inclusive Collection Job Postings Notification

\"When you work in Hawaii, in addition to learning about the functional aspects of running a hotel — like the proper way to make a bed or how to best handle luggage — it’s critically important to understand Hawaiian culture and the spirit of ‘ohana, or ‘family.’ When opening the first Andaz property in Hawaii, our team participated in Hawaiian culture training to help us understand what ‘ohana truly means. \"

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.

The Operations Administrative Assistant provides daily administrative and clerical support to the hotel’s operational departments, including Banquets, Event Setup & Services, Housekeeping, Stewarding, Restaurants, and Front Office.

This position plays an important role in supporting the day-to-day operation by preparing and distributing operational materials, maintaining accurate documentation, organizing department information, and assisting leaders and colleagues with administrative needs. The ideal candidate is highly organized, detail-oriented, comfortable working with computers, and able to manage multiple daily priorities in a fast-paced hotel environment.

Key Responsibilities

Provide administrative and clerical support to the hotel’s operational departments.

Prepare, print, organize, and distribute daily and weekly operational paperwork.

Prepare and print food and beverage labels, signage, menus, and other materials needed for daily operations and events.

Prepare detailed work packets for Event Setup & Services teams based on upcoming event requirements.

Prepare and maintain Housekeeping boards, room assignments, reports, and other daily departmental materials.

Print and organize Banquet Event Orders (BEOs), function information, event diagrams, and supporting event documentation.

Assist Banquets, Stewarding, Restaurants, Front Office, Housekeeping, and Event Setup & Services with daily administrative needs.

Maintain department files, forms, logs, binders, shared folders, and other operational records.

Assist with data entry and ensure information is complete and accurate.

Create and update basic Word documents, Excel spreadsheets, email communications, signs, labels, and other operational materials.

Monitor and respond to Microsoft Outlook email and appropriately communicate information to department leaders.

Assist with copying, scanning, filing, printing, laminating, and assembling operational materials.

Maintain office supplies, printed forms, labels, and other resources needed by the operational departments.

Help ensure information and materials are prepared accurately and available to teams by established deadlines.

Communicate with operational leaders to identify upcoming needs and prioritize daily workload.

Support special projects and additional administrative needs across the Operations division as

• What success looks like in this role:

A successful Operations Administrative Assistant is organized, proactive, accurate, and dependable. They understand that the details behind the scenes directly impact the success of the operation and take pride in ensuring our teams have the correct information, paperwork, and resources they need to execute each day successfully.

This role is an important connection point across our operational departments and helps create consistency, organization, and efficiency throughout the hotel.

This job description is intended to describe the general nature and level of work performed; it is not an exhaustive list of all duties, responsibilities, or requirements.

Benefits available with this position:

Free basic Life Insurance after 30 days

Free basic Short-Term Disability after 30 days

Eligible to participate in a Flexible Spending Account after 30 days

Vacation/ Sick Days

7 Paid Holidays

1 Floating Holiday per calendar year

Complimentary Room Nights 12 per calendar year after 90 days

Employee/Friends & Family Rate Room Nights

Employee may elect to contribute 401k after 30 days

401k Match: 1-3% = dollar/dollar, 4-5% = $.50/dollar after 1 year

Employee Stock Purchase Plan (ESPP) 5% discount

Contribute to the 529 Education Savings Plan

Educational Reimbursement: $1,000/per calendar year

Use of Employee Assistance Program (EAP) Family Bonding Time

The hourly rate for this position is $22.50 /hr.

The position is primarily scheduled during daytime hours but requires flexibility to work evenings, weekends, holidays, and other days as needed. Schedules may vary based on business volume and operational requirements.

This application window is anticipated to be open at a maximum of 30 days, starting August 28, 2026 or until a candidate is selected. Applications will be reviewed in the order in which they are received.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it’s career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

Our Values: Empathy / Wellbeing / Respect / Integrity / Experimentation / Inclusion

Grand Hyatt Denver is seeking colleagues with unmatched service. We care for people so they can be their best.

Qualifications

Strong organizational skills and attention to detail.

Ability to manage multiple tasks and changing priorities in a fast-paced environment.

Proficiency with Microsoft Outlook, Word, and basic Excel functions.

Comfortable learning hotel systems, printers, label-making programs, and other technology.

Strong written and verbal communication skills.

Ability to accurately follow detailed instructions and identify discrepancies.

Dependable and able to complete time-sensitive work with limited supervision.

Previous administrative, hospitality, hotel, restaurant, banquet, or operations experience preferred.

Ability to work collaboratively with multiple departments and levels of leadership.

Flexible schedule based on the operational needs of the hotel.

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