Accounting Clerk

Pyramid Global Hospitality; Gainesville (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

null

Job summary

Pyramid Global Hospitality manages a diverse portfolio and operates Hilton University of Florida Conference Center in Gainesville. The Accounting Clerk role focuses on accurate processing of invoices, vendor record maintenance, and support for the finance team within a hotel setting.

The ideal candidate will be detail-oriented, organized, and proficient with Excel and MS Office. This full-time position offers growth within a leading hospitality management company and exposure to a large-scale

Qualifications

• High school diploma or equivalent required; accounting coursework preferred.
• Experience in accounts payable or hospital ity accounting is a plus.
• Strong attention to detail and accuracy, with good organizational skills.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.

Responsibilities

• Process invoices for hotel departments and outlets and ensure proper coding.
• Maintain vendor records and reconcile statements; respond to inquiries.
• Assist with month-end close, accruals, and related financial tasks.
• Audit cashier banks monthly; count Gift Shop inventory and handle petty cash.
• Support other accounting and hotel operations functions as needed.

Skills

Detail oriented

Organized

Time management

Education

High school diploma or equivalent

Accounting coursework or degree preferred

Tools

Microsoft Excel

Microsoft Office

Job description

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships.

At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact.

Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.

About Our Property

Embark on a career at the Hilton University of Florida Conference Center, a distinctive property managed by Pyramid Global, where hospitality meets academic excellence. With 248 well-appointed guest rooms, 10 versatile meeting spaces, and 30,811 sq ft of meeting space, our hotel provides a unique workplace nestled within the vibrant atmosphere of the University of Florida. Join our team and experience a work environment that reflects the energetic spirit of the university community. At Pyramid Global, we offer comprehensive benefits, including a 401k with a company match, and recognition programs tailored to acknowledge your dedication. If you're seeking a career that blends hospitality with the dynamic atmosphere of a prestigious institution, consider joining us at the Hilton University of Florida Conference Center. Your journey towards a fulfilling career in this unique setting begins here.

What You Will Have An Opportunity To Do

The Accounting Clerk is responsible for accurately and timely processing invoices and payments for the hotel. This position supports the Finance Department by reviewing PO’s, processing invoices, maintaining vendor records, reconciling statements, responding to vendor inquiries, and ensuring expenses are properly coded and recorded, assisting with month end duties including accruals and other duties as assigned. Audits cashier banks and inventories monthly. Prepares the daily deposits and maintains the general safe and giving change to cashiers for their banks.

The ideal candidate is organized, detail-oriented, dependable, and comfortable working with numbers, deadlines, and multiple priorities in a fast-paced hotel environment. Comfortable knowledge with Microsoft applications, especially Excel are required.

What are we looking for?

Essential Functions

Accounts Payable

• Receive, review, and process invoices for hotel departments and outlets.
• Verify invoices for accuracy, appropriate approvals, supporting documentation, and proper coding.
• Match invoices to purchase orders, receive records, contracts, or other supporting documentation when applicable.
• Enter invoices and accounts payable information accurately into the hotel’s accounting system.
• Prepare invoices for payment according to established payment schedules and procedures.
• Maintain organized electronic and/or physical records of invoices and supporting documentation.
• Monitor outstanding invoices and assist with resolving discrepancies.

Vendor Management

• Maintain accurate vendor information and documentation.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Research and resolve invoice discrepancies and billing issues.
• Assist with vendor statement reconciliations.
• Communicate with hotel departments and vendors to obtain missing information or documentation.

Accounting Support

• Assist with month-end closing activities.
• Reconcile vendor statements and investigate outstanding balances.
• Review Accrued Purchases report and assist with accruals at month end.
• Assist with credit card and expense-related reconciliations as assigned.
• Audit all cashier banks on a monthly basis.
• Count the Gift Shop inventory at the end of the month.
• Give out change and petty cash reimbursement for all cashiers.
• Ensure expenses are posted to the appropriate general ledger accounts and departments.
• Assist the Director of Finance and accounting team with financial reports and other projects as needed.
• Maintain confidentiality of financial and vendor information.
• Respond to guest inquiries as needed.

Hotel Operations Support

• Work closely with Purchasing, Receiving, Food & Beverage, Housekeeping, Engineering, Sales, and other departments to ensure invoices are properly supported and processed.
• Help ensure hotel purchases are properly documented and follow established purchasing procedures.
• Communicate with department leaders regarding invoice questions, missing approvals, and discrepancies.
• Support internal and external audits by providing requested documentation.
• Assist with shipping and receiving.

Requirements

• Previous accounts payable, accounting, bookkeeping, or administrative experience preferred.
• Previous hotel or hospitality accounting experience is a plus.
• High school diploma or equivalent required.
• Accounting coursework or degree preferred but not required.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple invoices, deadlines, and priorities.
• Knowledge of Microsoft Excel and Microsoft Office is required.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to identify discrepancies and follow through to resolution.

Compensation

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.