Hospitality Sales Coordinator — Part-Time, Events & Groups

Generation Hospitality; Gilbert (AZ); On-site; USD 25,000 - 36,000; Part time

Job summary

Generation Hospitality Gilbert is seeking a friendly Hotel Sales Coordinator for a part-time role at Springhill Suites Gilbert. The role emphasizes maintaining client rapport, coordinating with departments, and preparing proposals for group blocks.

You will handle inquiries, assist with receipts and invoices, join sales calls, and help execute events from booking to close. Strong organizational and communication skills are essential for success.

Qualifications

• Maintain rapport with clients.
• Coordinate details with other departments.
• Handle inquiry calls and direct to sales management staff as necessary.
• Provide clear, professional, and detailed communication to the client.
• Responsible for putting together proposals and contracting for group blocks.
• Assist clients/groups with copies of receipts, invoices, etc.
• Inform Sales Department of potential problems with clients and progress of special projects.
• Go on sales calls & blitzes with the Sales Department and serve as a point of contact to all hotel accounts.
• Coordinate client gifts with Sales & guest recognition programs with the Front Office.
• Manage mini-hotel inventory and input rooming lists. Advise Sales Manager and Director of Sales on any group cut off dates.
• Purchase any meeting planner points or group events per the request of the Director of Sales.
• Close out month-end house accounts with the assistance of the hotel's Front Office Manager and Director of Sales.
• Verify group pick up for events for the purpose of rebates, commissions, etc.
• Maintain the front desk incentive program and encourage the front desk to obtain and maintain accuracy on company names for all reservations.
• Must be organized, have great attention to details and have good time management skills.

Responsibilities

• The banquet and event space will be the primary responsibility of the Sales Coordinator. They will be responsible for making BEO's prior to each event, coordinating any catering needs, and executing the day of the event.

Skills

Client rapport

Interdepartmental coordination

Inquiry handling

Communication skills

Attention to detail

Time management

Job description

Generation Hospitality Gilbert is seeking a friendly Hotel Sales Coordinator for a part-time role at Springhill Suites Gilbert. The role emphasizes maintaining client rapport, coordinating with departments, and preparing proposals for group blocks.

You will handle inquiries, assist with receipts and invoices, join sales calls, and help execute events from booking to close. Strong organizational and communication skills are essential for success.