Hospitality Office & Admin Assistant — Flexible Hours

Capital Vacations; Onamia (MN); On-site; USD 32,000 - 44,000; Full time

Job summary

Capital Vacations is seeking an Office Assistant to provide administrative support across the resort, Board of Directors, General Manager, and staff. The role includes meeting prep, note taking, payroll processing, and timecard review, as well as onboarding new hires and HR coordination.

Ideal candidates will have 2–3 years in hospitality, strong MS Office skills, excellent organization, and superb customer service and communication abilities.

Qualifications

• Education: High School Diploma or GED.
• Experience: 2–3 years in hospitality or related field.
• Strong computer skills and proficiency with MS Office.

Responsibilities

• Provide administrative support to resort leadership and staff.
• Assist with meeting preparations and minute taking.
• Process payroll and review timecards for accuracy.
• Support HR with new hire paperwork and workers’ comp claims.
• Handle correspondence, mail, and inventory of office supplies.
• Assist with customer service issues and general administrative tasks.

Skills

Microsoft Office Suite

Organizational skills

Customer service

Communication skills

Bilingual preferred

Multi-tasking

Independent work

Analytical thinking

Attendance & punctuality

Flexibility (hours)

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Capital Vacations is seeking an Office Assistant to provide administrative support across the resort, Board of Directors, General Manager, and staff. The role includes meeting prep, note taking, payroll processing, and timecard review, as well as onboarding new hires and HR coordination.

Ideal candidates will have 2–3 years in hospitality, strong MS Office skills, excellent organization, and superb customer service and communication abilities.