Office Administrative Assistant

Island Hospitality Management; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Healthcare including Medical, Dental,

Vision Insurance

HSA & FSA plans

Dependent care FSA

Identity Theft Protection Insurance

Commuter benefits including transit &

Pet Insurance

Paid Sick and Vacation Time

Family Leave

401(k) Retirement plan

Job summary

Island Hospitality Management is seeking an Office Administrative Assistant to support the executive leadership team. This on-site role provides high-level administrative support to the President and Executive Leadership Team, requiring discretion and strong multitasking ability.

The ideal candidate will be proactive, have excellent communication skills, and be able to manage calendars, prepare documents, and coordinate meetings. Flexibility to adjust hours as needed is required.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Manage and maintain calendars, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with discretion.
• Act as a liaison between the Leadership Team, and internal/external stakeholders.
• Assist with special projects and initiatives as needed.
• Perform general administrative duties, such as filing, photocopying, and office coordination.

Job description

Office Administrative Assistant

Island Hospitality Management is currently seeking an Office Administrative Assistant to support the executive leadership team. The Office Administrative Assistant will provide high-level administrative support to the President and Executive Leadership Team. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong ability to multitask.

This is an on-site position that requires consistent in-office work and the flexibility to adjust work hours as needed to meet business demands.

Requirements

Job Requirements:

• Manage and maintain calendars, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with discretion.
• Act as a liaison between the Leadership Team, and internal/external stakeholders.
• Assist with special projects and initiatives as needed.
• Perform general administrative duties, such as filing, photocopying, and office coordination.

Job Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.

Training

Island Hospitality is committed to employee development and displays that commitment with a formalized training and development program providing a clear path for any employee with a desire and aptitude to thrive in the hospitality business. As team members join Island Hospitality from other organizations they too can build on that prior experience and find further growth opportunities within our company by utilizing the tools and resources offered.

Team Member Wellness Program

How We Thank You For All You Bring To The Team

Rewarding Benefits Package

• Healthcare including Medical, Dental, and Vision Insurance
• HSA & FSA plans available!
• Dependent care FSA
• Identity Theft Protection Insurance Commuter benefits including transit & parking
• Pet Insurance
• PTO and Payroll Incentives for Annual Wellness Exams
• Employee Assistance Program
• Wellness Subscriptions including access to gyms, financial planning, counseling, and legal services
• Paid Sick and Vacation Time
• Family Leave
• 401(k) Retirement plan - IHM Matches 100% up to 3% of your salary and an extra 50% on the next 2% of your salary. 401(k) is fully vested upon the first contribution

Rewarding Hard Work

• Incentive based bonus program
• Free room nights at our hotels and employee discounts within your hotel brand
• Discounts for friends and family within your hotel brand
• Team Member of the Month, Quarter, and Year recognition and bonus
• Discounted tickets to theme parks, musical, movies and more through Tickets at Work
• Career Growth through our in-house training program with a path personalized to your desired goals
• Referral bonus program to ANY of our locations

Equal Opportunity Employer

Island Hospitality uses E-Verify to confirm work authorization in all municipalities where it is required by law.