Hospitality Office & Admin Assistant (Flexible Hours)

Capital Vacations; Palm Beach Shores (FL); On-site; USD 20,664 - 30,307; Part time

Job summary

Capital Vacations on Singer Island seeks a part-time Office Assistant to support the resort's administrative operations, guest services, and staff.

You will handle meetings, minutes, deposits, mail, invoicing, HR coordination, and daily office tasks with accuracy, courtesy, and reliability.

Ideal candidates have a high school diploma, 2–3 years hospitality experience, strong Microsoft Office skills, excellent communication, and flexible hours.

Qualifications

• High School Diploma or GED required.
• 2–3 years hospitality experience.
• Proficient in Microsoft Office (Word, Excel, Access, PowerPoint).
• Excellent organizational and prioritizing skills.
• Strong customer service and problem-solving abilities.
• Excellent written and verbal communication; bilingual a plus.
• Able to multi-task and work independently.
• Flexible schedule; weekends/holidays may be required.

Responsibilities

• Assist General Manager and management team as needed.
• Prepare meeting agendas and take minutes.
• Process deposits, mail, and daily correspondence.
• Code and process invoices; submit to accounting.
• Coordinate HR tasks and new-hire paperwork.
• Support multiple departments (Hospitality, Activities, Housekeeping).
• Provide frontline customer service and resolve guest issues.
• Maintain office supplies and equipment; monitor inventory.

Skills

MS Office

Customer service

Bilingual ES/EN

Organizational skills

Attention to detail

Independent work

Multi-tasking

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Job description

Capital Vacations on Singer Island seeks a part-time Office Assistant to support the resort's administrative operations, guest services, and staff.

You will handle meetings, minutes, deposits, mail, invoicing, HR coordination, and daily office tasks with accuracy, courtesy, and reliability.

Ideal candidates have a high school diploma, 2–3 years hospitality experience, strong Microsoft Office skills, excellent communication, and flexible hours.