Hospitality Specialist- Front Office

Capital Vacations; Lenox (MA); On-site; USD 20,664,000 - 34,440,000; Full time

Benefits offered by this job

Paid time off

Medical/Dental

Life Insurance

Long-term disability

Travel perks

Perks program

Job summary

Capital Vacations in Lenox, MA seeks a Hospitality Specialist to ensure exceptional guest service. You will welcome guests, manage front desk operations, check-in/out, handle reservations, and coordinate with the resort team to fulfill guest needs.

The role emphasizes friendly communication, accuracy in posting charges, responding to inquiries, and maintaining a welcoming atmosphere. Prior hospitality or customer service experience is preferred, with a High School diploma or GED.

Qualifications

• High School Diploma or GED preferred.
• Prior experience in hospitality or customer service preferred.
• Computer skills, attention to detail, excellent customer service, and ability to work under pressure.

Responsibilities

• Check-in and check-out guests, collect balances, post room charges, and handle reservations.
• Answer guest questions about local restaurants and attractions with courtesy and knowledge.
• Coordinate with other departments to ensure smooth guest requests and issues are resolved.
• Process revenue from all departments; balance cash drawer and post transactions.
• Prepare check-in packets, and handle office tasks as needed.
• Support night audit preparation and respond to online reviews.

Skills

Customer service

Front desk operations

Communication skills

Cash handling

Education

High School Diploma or GED

Tools

SPI software

Job description

Career Opportunities with Capital Vacations

A great place to work.

Careers At Capital Vacations

Current job opportunities are posted here as they become available.

To learn more about working for Capital Vacations, please view our video below:

Opportunity for career advancement in a fast-paced, growth-oriented organization!

Below are just some of the benefits you'll receive:

• Paid Time Off and Paid Holidays
• Medical/Dental with employer contribution
• Voluntary Life Insurance, Disability, and Aflac Insurance
• Company-paid life insurance and long-term disability
• Travel Perks to Resort Locations
• Company Perks Program

What are you motivated by?:

We are seeking a highly motivated and customer-focused individual to join our team as a Hospitality Specialist. As a Hospitality Specialist, you will play a vital role in ensuring exceptional customer service experience for our guests. You will be responsible for providing a warm and welcoming environment, addressing guest needs, and ensuring their satisfaction throughout their stay.

What youre great at:

Responsible for the efficient and courteous operations of the front desk.

Responsible for checking guests in/out. Collect balances, post appropriate room charges, make reservations, make room moves, and stay-over requests for guests as needed to ensure guest satisfaction. Check online travel agents for rental inbound. Run reports and correct errors before guest check-in. Prepare night audit daily, and respond to any online reviews.

Answers and transfers call from the switchboard using proper telephone etiquette. Having the ability to answer guest questions about local restaurants and attractions.

Make courtesy calls and follow-up calls to all guests issues. Send confirmation letters to owners/guests as needed. Make rental calls to notify owners whether their villa has been rented or not.

Coordinate with all other departments to ensure a smooth response to guests requests.

Process all incoming revenue from all departments daily. Open and close the credit card machines and cashier audit reports. Balance out cash drawer, process advance deposits when making reservations, and collect money and post transactions from other departments. Daily post office and banking runs.

Perform any other inventory management changes as directed by the supervisor or manager.

Prepare check-in packets for the upcoming week, order office supplies as needed.

Enter maintenance and service requests in SPI promptly. Block RCI points for unpaid accounts. Manage RCI banking, membership changes, and cancellations.

All other duties as assigned.

Responsibilities listed may not include all tasks or apply to all resort locations, an official job description will be provided and signed on the first day of employment.

Capital Vacations is an Equal Opportunity Employer. We celebrate diversity and support an inclusive workplace!

Heres what you can expect:

At Capital Vacations we are united by a common purpose of Travel. Gather. Smile. Repeat. We pride ourselves on bringing our passion, innovation, and boldness to travel, enriching the lives of those we serve. We encourage you to join our team and help us in fulfilling our purpose. If this opportunity excites you, and if you have the following qualifications, we invite you to apply for our team:

Heres what you have already achieved:

High School Diploma/GED preferred

Prior experience in a hospitality or customer service role preferred

Computer skills, attention to detail, excellent customer service skills, and the ability to work under pressure