Hospitality-Focused Office & Reception Coordinator

Womble Bond Dickinson (US) LLP; Nashville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Womble Bond Dickinson (US) LLP in Nashville is seeking a full-time Receptionist/Office Coordinator to join our team. This role blends front desk hospitality, records coordination, and general administrative support to keep our office running smoothly.

The ideal candidate will be proactive, organized, and focused on delivering excellent client service, with in-office attendance and the ability to handle mail, scheduling, meetings, and office errands, including occasional overtime for events.

Qualifications

• Strong customer service mindset with client-focused approach.
• Experience supporting busy office environments.
• Ability to manage multiple tasks with high attention to detail.
• Proactive, self-starter who works well independently and with a team.
• Proficiency in standard office software (Word, Outlook).

Responsibilities

• Greet clients and guests and maintain a professional front desk experience.
• Direct visitors to conference rooms and manage meeting flow.
• Coordinate internal and client meetings, including scheduling and room setup.
• Order catering and arrange room setups for events.
• Process mail, copies, scanning, filing, and records management.
• Maintain office supplies and vendor relationships; ensure cafe areas are tidy.
• Reconcile expenses and assist with administrative tasks as needed.

Skills

Customer service

Organizational skills

Communication skills

Multitasking

Problem-solving

Team collaboration

Education

Associate's degree

Tools

Word

Outlook

Eptura Engage

Chrome River

FileTrail

Job description

Womble Bond Dickinson (US) LLP in Nashville is seeking a full-time Receptionist/Office Coordinator to join our team. This role blends front desk hospitality, records coordination, and general administrative support to keep our office running smoothly.

The ideal candidate will be proactive, organized, and focused on delivering excellent client service, with in-office attendance and the ability to handle mail, scheduling, meetings, and office errands, including occasional overtime for events.