On-Site Office Services & Reception Coordinator

Baker Donelson; Chattanooga (TN); On-site; USD 40,000 - 52,000; Full time

Job summary

Baker Donelson is seeking a highly organized Office Services Coordinator to support the daily operations of our Chattanooga office. This position rotates on a bi-weekly basis between Reception and Mailroom responsibilities, providing essential support to attorneys, staff, clients, and office leadership.

The ideal candidate is professional, dependable, detail-oriented, and enjoys working in a fast-paced environment where no two days are the same.

Qualifications

• Experience in reception, customer service, or facilities support preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Proficiency with Microsoft Office Suite.
• Ability to prioritize and adapt to changing priorities.
• Professional appearance and customer-focused attitude.

Responsibilities

• Welcome and assist clients, visitors, and vendors in a professional manner.
• Answer, screen, and direct incoming calls.
• Monitor and forward voicemail messages.
• Schedule and reserve conference rooms.
• Manage parking validations and monthly reports.
• Assist with key card administration and banking tasks.
• Maintain organized copy rooms and common areas.
• Assist with office events and catering arrangements.
• Support internal communications and community initiatives.

Skills

Reception experience

Customer service

Office administration

Microsoft Office

Time management

Communication skills

Attention to detail

Driver's license

Tools

Microsoft Office Suite

Microsoft Outlook

Job description

Baker Donelson is seeking a highly organized Office Services Coordinator to support the daily operations of our Chattanooga office. This position rotates on a bi-weekly basis between Reception and Mailroom responsibilities, providing essential support to attorneys, staff, clients, and office leadership.

The ideal candidate is professional, dependable, detail-oriented, and enjoys working in a fast-paced environment where no two days are the same.