Dynamic Office & Facilities Coordinator

Kobalt; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Kobalt Music in Nashville is seeking an Office Coordinator to serve as receptionist and facilities lead onsite five days a week. Reporting to the General Manager and Senior VP of Creative, the role requires superb organization, client-ready communication, and the ability to juggle multiple priorities with discretion.

You will greet visitors, manage phones, maintain kitchens and common areas, coordinate desk bookings in Envoy, handle supplies and vendor invoices, and support staff events.

Qualifications

• Experience in Facilities and/or Office Management
• Strong communication skills, both written and verbal
• Organized, detail-oriented and able to multitask in a fast-paced environment
• Ability to lift up to 25 lbs and move items as needed
• Proficient with Google GSuite

Responsibilities

• Greet visitors and answer phones, manage front-desk duties
• Maintain kitchen, common areas, and stock pantry daily
• Coordinate office attendance and desk bookings in Envoy
• Order office supplies and manage inventory
• Assist with coordinating staff events and meetings
• Process invoices/POs for facilities work
• Liaise with vendors and handle maintenance requests
• Assist movers and setup for staff moves

Skills

Communication

Customer Service

Proactive

Attention to detail

Multitasking

GSuite proficiency

Facilities/Office Management

Tools

Google Workspace

Job description

Kobalt Music in Nashville is seeking an Office Coordinator to serve as receptionist and facilities lead onsite five days a week. Reporting to the General Manager and Senior VP of Creative, the role requires superb organization, client-ready communication, and the ability to juggle multiple priorities with discretion.

You will greet visitors, manage phones, maintain kitchens and common areas, coordinate desk bookings in Envoy, handle supplies and vendor invoices, and support staff events.