Legal Practice Assistant

Womble Bond Dickinson (US) LLP; Nashville (TN); On-site; USD 60,000 - 75,000; Full time

Job summary

Womble Bond Dickinson (US) LLP in Nashville, TN is seeking a Legal Practice Assistant to support multiple timekeepers daily, maintain confidentiality, and deliver professional service to clients and the firm. This role requires independent work, teamwork, and accuracy in a fast-paced setting.

Responsibilities include calendar management, meeting coordination, travel arrangements, document drafting and proofreading, time entry, and back-up support for teammates. Family law exposure is a plus.

Qualifications

• Minimum 5+ years' corporate and litigation legal assistant experience.
• State and Federal electronic court filing experience required.
• Experience with iManage or NetDocs preferred.
• Ability to work independently and in collaboration with team.
• Excellent proofreading and typing skills with high accuracy.

Responsibilities

• Schedule meetings and coordinate with multiple departments.
• Draft and proofread contracts, pleadings and other documents.
• Maintain attorney calendars and provide daily admin support.
• Prepare electronic expense reports and track time entries.
• Liaise with clients, attorneys, paralegals and staff with confidentiality.
• Backup duties for other team members as needed.

Skills

Legal admin support

Time management

Attention to detail

Strong communication

Typing speed

Education

High School Diploma or GED

Bachelor's degree preferred

Associate degree preferred

Tools

iManage

NetDocs

MS Excel

Job description

Womble Bond Dickinson (US) LLP is seeking a Legal Practice Assistant in their Nashville, TN office. This position requires the ability to work independently, maintain confidentiality, demonstrate professionalism, and work for multiple timekeepers daily. The successful candidate will deliver excellent work and superior service to the firm and the firm’s clients. In addition, the candidate should also be a team player and able to accept constructive feedback and work in a fast-paced environment. Candidates with corporate and litigation experience is helpful, and experience in family law is a plus.

Responsibilities

• Schedule and organize meetings, events, and conference calls, working as the liaison between multiple internal departments.
• Duties include reserving conference rooms, arranging for catering or refreshments, and IT support and equipment as requested.
• Arrange travel itineraries and all related correspondence as needed.
• Draft and proofread contracts, pleadings, and other written materials with attention to detail using professional and technical writing skills and grammar.
• Maintain schedules and calendars for attorneys, keeping them organized.
• Daily administrative and clerical support to assigned attorneys.
• Utilize document management system for both electronic and paper file maintenance and organization.
• Analyze correspondence and save key documents and emails using a standardized naming convention.
• Establish and maintain ongoing positive business relationships with clients, attorneys, paralegals, and staff.
• Perform a variety of new client/new matter tasks.
• Prepare electronic expense reports.
• Proofreading, formatting appellate briefs, and cite checking.
• Research information requested by attorneys and/or paralegals.
• Present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner.
• Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion.
• Contribute to a team environment.
• Enter attorney time as required.
• Backup duties for other team members.

Requirements

• High School Diploma or GED equivalent; bachelor's or associate degree preferred.
• Must have a minimum of 5+ years' experience as a corporate and litigation legal assistant.
• State and Federal electronic court filing experience required.
• Experience in family law is a plus.
• Experience with iManage, NetDocs or other document management system preferred.
• Ability to work independently and in collaboration on assignments with demonstrated judgment in when to seek assistance.
• Demonstrated ability to comprehend details and work at a fast pace with a high degree of accuracy.
• Ability to work assigned schedule with flexibility for overtime as required to meet business needs.
• Solid time management and organizational skills.
• Excellent communication, grammar, proofreading and typing skills with a strong emphasis on accuracy.
• Regular data maintenance working with electronic databases and/or Excel spreadsheets; advanced proficiency with MS Excel preferred.
• Experience with electronic filing and organization using a document management system.