Hospitality-Focused Administrative Assistant

Moldaw; Jacksonville (FL); On-site; USD 25,000 - 29,000; Full time

Job summary

Cypress Village in Jacksonville, FL is hiring an Administrative Assistant focused on hospitality to support the Administration department with clerical tasks. The role emphasizes strong communication and proficiency in MS Office.

Key duties include answering calls, filing, coordinating travel and meetings, preparing agendas and minutes, managing supplies, and assisting with community events. On-site position at 4600 Middleton Park Circle East.

Qualifications

• Requires strong communication and computer skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Minimum two years in an administrative/clerical role.

Responsibilities

• Answer and transfer phone calls; provide receptionist backup.
• Maintain filing system and records; compile data summaries.
• Draft department communications and distribute to stakeholders.
• Coordinate travel, meetings and appointments for managers.
• Prepare meeting agendas and distribute minutes.
• Handle inquiries and coordinate office supplies and maintenance.
• Assist with planning events and department projects.
• Support filming of community events and other duties as assigned.

Skills

Communication skills

Office workflow

Education

Associate degree preferred

Tools

Microsoft Office

Job description

Cypress Village in Jacksonville, FL is hiring an Administrative Assistant focused on hospitality to support the Administration department with clerical tasks. The role emphasizes strong communication and proficiency in MS Office.

Key duties include answering calls, filing, coordinating travel and meetings, preparing agendas and minutes, managing supplies, and assisting with community events. On-site position at 4600 Middleton Park Circle East.