Administrative Assistant

Moldaw; Jacksonville (FL); On-site; USD 25,000 - 29,000; Full time

Job summary

Cypress Village in Jacksonville, FL is hiring an Administrative Assistant focused on hospitality to support the Administration department with clerical tasks. The role emphasizes strong communication and proficiency in MS Office.

Key duties include answering calls, filing, coordinating travel and meetings, preparing agendas and minutes, managing supplies, and assisting with community events. On-site position at 4600 Middleton Park Circle East.

Qualifications

• Requires strong communication and computer skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Minimum two years in an administrative/clerical role.

Responsibilities

• Answer and transfer phone calls; provide receptionist backup.
• Maintain filing system and records; compile data summaries.
• Draft department communications and distribute to stakeholders.
• Coordinate travel, meetings and appointments for managers.
• Prepare meeting agendas and distribute minutes.
• Handle inquiries and coordinate office supplies and maintenance.
• Assist with planning events and department projects.
• Support filming of community events and other duties as assigned.

Skills

Communication skills

Office workflow

Education

Associate degree preferred

Tools

Microsoft Office

Job description

When you work at Cypress Village, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!

Cypress Village is recruiting for a hospitality focused Administrative Assistant to join our team!

Range $18-$21.

GENERAL SUMMARY:

The Administrative Assistant facilitates the efficient operation of the Administration department by performing a variety of clerical and administrative tasks.

PRINCIPLE DUTIES:

1. Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.

2. Maintains filing system as assigned.

3. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

4. Drafts communication for department manager and distributes accordingly.

5. Responds to and resolves administrative inquiries and questions.

6. Coordinates and schedules travel, meetings, and appointments for managers and supervisors.

7. Prepares agenda and schedules for meetings.

8. Records and distributes minutes or other records for meetings.

9. Maintains office supplies and coordinates maintenance of office equipment.

10. Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).

11. Assists with filming community events.

12. Performs other duties as assigned.

QUALIFICATIONS:

Associate’s Degree preferred. Proven ability with computer and communication skills. Must

have knowledge of Microsoft Office Suite products. Minimum two years’ experience in an office

or other professional environment as an administrative worker.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Position requires sitting for prolonged periods of the time working on a computer. Must be able

• Locations 4600 Middleton Park Circle East, Jacksonville, FL, 32224, US