Hospitality Administrative Coordinator

Brandon Wilde; Jacksonville (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

Cypress Village, Jacksonville, FL, is seeking an Administrative Assistant to support the assigned department with clerical and administrative tasks, ensuring smooth daily operations and a high level of service to residents and staff.

The role requires basic degree, strong computer and communication skills, and at least two years of office experience; proficiency in Microsoft Office is essential, and applicants should be detail-oriented and reliable.

Qualifications

• Associate's Degree preferred. Proven ability with computer and communication skills.
• Must have knowledge of Microsoft Office Suite products.
• Minimum two years' experience in an office or other professional environment as an administrative worker.

Responsibilities

• Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
• Welcomes and directs residents, employees and visitors to the department. Properly tracks and logs visitors with screening requirements.
• Maintains filing system as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Drafts communication for department manager and distributes accordingly.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
• Prepares agenda and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• Performs other duties as assigned.

Skills

Computer skills

Communication skills

Education

Associate's Degree

Tools

Microsoft Office Suite

Job description

Cypress Village, Jacksonville, FL, is seeking an Administrative Assistant to support the assigned department with clerical and administrative tasks, ensuring smooth daily operations and a high level of service to residents and staff.

The role requires basic degree, strong computer and communication skills, and at least two years of office experience; proficiency in Microsoft Office is essential, and applicants should be detail-oriented and reliable.