Administrative Assistant

Brandon Wilde; Jacksonville (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

Cypress Village, Jacksonville, FL, is seeking an Administrative Assistant to support the assigned department with clerical and administrative tasks, ensuring smooth daily operations and a high level of service to residents and staff.

The role requires basic degree, strong computer and communication skills, and at least two years of office experience; proficiency in Microsoft Office is essential, and applicants should be detail-oriented and reliable.

Qualifications

• Associate's Degree preferred. Proven ability with computer and communication skills.
• Must have knowledge of Microsoft Office Suite products.
• Minimum two years' experience in an office or other professional environment as an administrative worker.

Responsibilities

• Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
• Welcomes and directs residents, employees and visitors to the department. Properly tracks and logs visitors with screening requirements.
• Maintains filing system as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Drafts communication for department manager and distributes accordingly.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
• Prepares agenda and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• Performs other duties as assigned.

Skills

Computer skills

Communication skills

Education

Associate's Degree

Tools

Microsoft Office Suite

Job description

When you work at Cypress Village, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life!

Cypress Village is recruiting for a hospitality focused Administrative Assistant to join our team!

GENERAL SUMMARY

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

PRINCIPLE DUTIES

• 1. Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
• 2. Welcomes and directs residents, employees and visitors to the department. Properly tracks and logs visitors with screening requirements.
• 3. Maintains filing system as assigned.
• 4. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• 5. Drafts communication for department manager and distributes accordingly.
• 6. Responds to and resolves administrative inquiries and questions.
• 7. Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
• 8. Prepares agenda and schedules for meetings.
• 9. Records and distributes minutes or other records for meetings.
• 10. Maintains office supplies and coordinates maintenance of office equipment.
• 11. Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• 12. Performs other duties as assigned.

QUALIFICATIONS

Associate's Degree preferred. Proven ability with computer and communication skills. Must

have knowledge of Microsoft Office Suite products. Minimum two years' experience in an office

or other professional environment as an administrative worker.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Position requires sitting for prolonged periods of the time working on a computer. Must be able

• Locations 4600 Middleton Park Circle East, Jacksonville, FL, 32224, US