Senior Living Administrative Assistant (Hospitality)

Cypress Village; Jacksonville (FL); On-site; USD 25,000 - 29,000; Full time

Job summary

Cypress Village in Jacksonville, FL is seeking an Administrative Assistant to support the department with clerical tasks and office coordination. Responsibilities include answering calls, directing visitors, maintaining records, drafting communications, scheduling travel and meetings, and preparing minutes.

The ideal candidate will have an associate degree preferred, strong computer and communication skills, and at least two years of administrative experience, with proficiency in Microsoft

Qualifications

• Associate degree preferred.
• Must have knowledge of Microsoft Office Suite products.
• Minimum two years’ experience in an office or professional environment as an administrative worker.

Responsibilities

• Answers and transfers phone calls, screening when necessary; provides back-up support to receptionist area.
• Welcomes and directs residents, employees and visitors to the department; tracks and logs visitors.
• Maintains filing system and retrieves information from records, email, minutes and related documents.
• Drafts communications for department manager and distributes accordingly.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings and appointments for managers and supervisors.
• Prepares meeting agendas and schedules; records and distributes minutes.
• Maintains office supplies and coordinates maintenance of office equipment.
• Plans department events and coordinates with Marketing, Dining Services, etc.
• Performs other duties as assigned.

Skills

Communication skills

Office admin

Education

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

Cypress Village in Jacksonville, FL is seeking an Administrative Assistant to support the department with clerical tasks and office coordination. Responsibilities include answering calls, directing visitors, maintaining records, drafting communications, scheduling travel and meetings, and preparing minutes.

The ideal candidate will have an associate degree preferred, strong computer and communication skills, and at least two years of administrative experience, with proficiency in Microsoft