Administrative Assistant

Cypress Village; Jacksonville (FL); On-site; USD 25,000 - 29,000; Full time

Job summary

Cypress Village in Jacksonville, FL is seeking an Administrative Assistant to support the department with clerical tasks and office coordination. Responsibilities include answering calls, directing visitors, maintaining records, drafting communications, scheduling travel and meetings, and preparing minutes.

The ideal candidate will have an associate degree preferred, strong computer and communication skills, and at least two years of administrative experience, with proficiency in Microsoft

Qualifications

• Associate degree preferred.
• Must have knowledge of Microsoft Office Suite products.
• Minimum two years’ experience in an office or professional environment as an administrative worker.

Responsibilities

• Answers and transfers phone calls, screening when necessary; provides back-up support to receptionist area.
• Welcomes and directs residents, employees and visitors to the department; tracks and logs visitors.
• Maintains filing system and retrieves information from records, email, minutes and related documents.
• Drafts communications for department manager and distributes accordingly.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings and appointments for managers and supervisors.
• Prepares meeting agendas and schedules; records and distributes minutes.
• Maintains office supplies and coordinates maintenance of office equipment.
• Plans department events and coordinates with Marketing, Dining Services, etc.
• Performs other duties as assigned.

Skills

Communication skills

Office admin

Education

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

When you work at Cypress Village, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!

Cypress Village is recruiting for a hospitality focused Administrative Assistant to join our team!

Range $18-$21.

GENERAL SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

PRINCIPLE DUTIES:

• 1. Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
• 2. Welcomes and directs residents, employees and visitors to the department. Properly tracks and logs visitors with screening requirements.
• 3. Maintains filing system as assigned.
• 4. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• 5. Drafts communication for department manager and distributes accordingly.
• 6. Responds to and resolves administrative inquiries and questions.
• 7. Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
• 8. Prepares agenda and schedules for meetings.
• 9. Records and distributes minutes or other records for meetings.
• 10. Maintains office supplies and coordinates maintenance of office equipment.
• 11. Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• 12. Performs other duties as assigned.

QUALIFICATIONS:

Associate’s Degree preferred. Proven ability with computer and communication skills. Must

have knowledge of Microsoft Office Suite products. Minimum two years’ experience in an office

or other professional environment as an administrative worker.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Position requires sitting for prolonged periods of the time working on a computer. Must be able

• Locations 4600 Middleton Park Circle East, Jacksonville, FL, 32224, US