Administrative Assistant

LCS; Jacksonville (FL); Sur place; USD 35 000 - 52 000; Plein temps

Résumé du poste

Cypress Village is recruiting a hospitality-focused Administrative Assistant to join our team. The role supports the department with clerical tasks, ensuring smooth daily operations and serving as a friendly contact for residents and visitors.

Ideal candidates have an Associate’s degree (preferred), strong computer and communication skills, and at least two years of office experience with Microsoft Office. This position emphasizes courteous service in a senior living setting.

Qualifications

• Associate’s degree preferred and must have strong computer and communication skills.
• Minimum two years’ experience in an office or professional environment.
• Proficiency with Microsoft Office Suite.

Responsabilités

• Answers and transfers phone calls; provides back-up to receptionist area.
• Welcomes and directs residents, employees and visitors; logs visitors.
• Maintains filing system and retrieves information from records and emails.
• Drafts communications for department manager and distributes accordingly.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings and appointments for managers.
• Prepares meeting agendas and distributes minutes.
• Maintains office supplies and coordinates maintenance of equipment.
• Coordinates and plans events with other departments.

Formation

Associate's Degree

Outils

Microsoft Office Suite

Description du poste

When you work at Cypress Village, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!

Cypress Village is recruiting for a hospitality focused Administrative Assistant to join our team!

GENERAL SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

PRINCIPLE DUTIES:

• 1. Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
• 2. Welcomes and directs residents, employees and visitors to the department. Properly tracks and logs visitors with screening requirements.
• 3. Maintains filing system as assigned.
• 4. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• 5. Drafts communication for department manager and distributes accordingly.
• 6. Responds to and resolves administrative inquiries and questions.
• 7. Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
• 8. Prepares agenda and schedules for meetings.
• 9. Records and distributes minutes or other records for meetings.
• 10. Maintains office supplies and coordinates maintenance of office equipment.
• 11. Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• 12. Performs other duties as assigned.

QUALIFICATIONS:

Associate’s Degree preferred. Proven ability with computer and communication skills. Must have knowledge of Microsoft Office Suite products. Minimum two years’ experience in an office or other professional environment as an administrative worker.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Position requires sitting for prolonged periods of the time working on a computer. Must be able to lift and carry 25 pounds.

https://info.flclearinghouse.com

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