Hospitality-First Office Manager

Atomic; Miami (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Atomic is seeking an Office Manager to be the heart of our Miami office. You will own day-to-day operations, support our General Partners, and ensure a welcoming, efficient in-office experience.

Responsibilities include board meeting prep, event planning, vendor management, and coordinating interviews. The role requires hospitality-first mindset, superb organization, and excellent communication in a fast-paced startup environment.

Qualifications

• 1+ years of administrative experience in a fast-paced office environment.
• Hospitality-first mindset and guest-focused approach.
• Excellent interpersonal, written, and verbal communication skills.
• Strong organizational skills.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs).

Responsibilities

• Own day-to-day office operations and handle all in-office needs.
• Support General Partners with discretion and care.
• Prepare for onsite and board meetings (room setup, materials, catering, logistics).
• Plan and help run internal and external events.
• Lead in-office engagement to build community.
• Coordinate onsite interviews and arrange travel for candidates and team members.
• Manage reception and visitor check-ins.
• Oversee office equipment and kitchen maintenance; coordinate vendors for supplies.
• Keep office spaces neat and organized; manage mail and deliveries.
• Manage conference room and hot desk schedules; assist with new hire onboarding.
• Coordinate lunch orders and company Uber perks; provide ad hoc IT support.

Skills

Hospitality

Autonomous

Multitasker

Trustworthy

Communication

Organization

Google Workspace

Tools

Google Workspace

Job description

Atomic is seeking an Office Manager to be the heart of our Miami office. You will own day-to-day operations, support our General Partners, and ensure a welcoming, efficient in-office experience.

Responsibilities include board meeting prep, event planning, vendor management, and coordinating interviews. The role requires hospitality-first mindset, superb organization, and excellent communication in a fast-paced startup environment.