Office Manager

Atomic; Ohio; On-site; USD 42,000 - 64,000; Full time

Job summary

Atomic is seeking an Office Manager to be the heartbeat of our Miami office. You will welcome guests, support our General Partners, and run board meeting prep, events, and team engagement.

The role emphasizes hospitality, discretion, and strong organizational skills. You will coordinate interviews, manage the reception, maintain supplies, and support IT and space planning for new hires.

Qualifications

• Hospitality-first mindset and warm, polished guest experience.
• Autonomous and proactive; identify and complete tasks without prompting.
• Strong multitasking abilities in a fast-paced office environment.
• Trustworthy and discreet handling sensitive information.
• 1+ years of administrative experience in a fast-paced office.
• Excellent interpersonal, written, and verbal communication skills.
• Strong organizational skills and attention to detail.
• Working knowledge of Google Workspace (Gmail, Calendar, Drive, Docs).

Responsibilities

• Own day-to-day office operations and in-office needs.
• Support General Partners with in-office requests and discretion.
• Prepare for onsite and board meetings (room setup, materials, catering, logistics).
• Plan and help run internal and external events for team, founders, investors, and partners.
• Lead in-office engagement to foster community and a welcoming environment.
• Coordinate onsite interviews and arrange travel for candidates and team members.
• Manage reception and greet visitors; act as building point of contact.
• Oversee maintenance of office equipment and kitchen; manage supplies.
• Keep office spaces neat and organized throughout the day.
• Handle mail, deliveries, and conference room/hot desk scheduling.
• Assist with onboarding and space planning for new hires.
• Manage lunch orders and company Uber perks; provide IT support as needed.
• Provide additional ad hoc support as needed.

Skills

Hospitality

Autonomous

Multitasking

Discretion

Admin Exp

Interpersonal

Organization

Google Workspace

Tools

Google Workspace

Job description

About Atomic

Atomic is a venture studio and venture capital firm that builds and scales companies from the ground up. We partner with exceptional founders to launch transformative businesses across industries including AI, fintech, healthcare, consumer, enterprise software, and more. We've launched and scaled more than 20 companies including Hims & Hers, Exowatt, Replicant, Found, Golden Child, and Homebound.

Position Overview

Atomic is seeking an Office Manager for our Miami office. This person will be the heart of our in-office experience. They will bring a hospitality-first approach to everything from welcoming guests and supporting our General Partners to running board meeting prep, events, and team engagement.
What You’ll Do:

• Own day-to-day office operations and handle all in-office needs as they come up.

• Work closely with our General Partners (GPs), supporting their in-office needs and requests with discretion and care.

• Prepare for onsite and board meetings, including room setup, materials, catering, and logistics.

• Plan and help run internal and external events, from team gatherings to hosted gatherings for founders, investors, and partners.

• Lead in-office engagement efforts that build community and make the office a place people want to be.

• Coordinate onsite interviews and arrange travel for candidates and team members.

• Manage the reception area and welcome visitors.

• Act as the point of contact for the building complex. This includes registering guests, sending communications, and getting badges created for temporary visitors and new hires.

• Supervise the maintenance of office equipment, including the kitchen.

• Work with vendors to keep kitchen supplies, snacks, and beverages stocked.

• Keep office areas neat and organized throughout the day.

• Receive, sort, and scan mail and deliveries.

• Manage conference room and hot desk schedules.

• Assist with first-day office welcome and space planning for new hires.

• Manage office lunch orders and company Uber perks.

• Support office IT as needed.

• Provide additional ad hoc support as needed.

What You Are:

• Hospitality-first. You anticipate what people need and create a warm, polished experience for everyone who walks through the door.

• Autonomous and proactive. You spot what needs to be done and take care of it without being asked.

• A strong multitasker who can juggle competing priorities in a fast-paced environment and follow projects through to completion.

• Trustworthy and discreet, with a proven ability to handle sensitive and confidential information.

• 1+ years of administrative experience in a fast-paced office environment.

• Excellent interpersonal, written, and verbal communication skills.

• Strong organizational skills.

• Working knowledge of Google Workspace, including Gmail, Google Calendar, Google Drive, and Google Docs.

Nice to Have:

• Direct office management experience.

• Familiarity with venture capital or startups, or a genuine interest in learning how a venture fund builds and operates companies.

We are focused on building a diverse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

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Atomic is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law.

Please review ourCCPA policieshere.