Hospitality-Driven Office Manager: Events & Guest Experience

Atomic; Ohio; On-site; USD 42,000 - 64,000; Full time

Job summary

Atomic is seeking an Office Manager to be the heartbeat of our Miami office. You will welcome guests, support our General Partners, and run board meeting prep, events, and team engagement.

The role emphasizes hospitality, discretion, and strong organizational skills. You will coordinate interviews, manage the reception, maintain supplies, and support IT and space planning for new hires.

Qualifications

• Hospitality-first mindset and warm, polished guest experience.
• Autonomous and proactive; identify and complete tasks without prompting.
• Strong multitasking abilities in a fast-paced office environment.
• Trustworthy and discreet handling sensitive information.
• 1+ years of administrative experience in a fast-paced office.
• Excellent interpersonal, written, and verbal communication skills.
• Strong organizational skills and attention to detail.
• Working knowledge of Google Workspace (Gmail, Calendar, Drive, Docs).

Responsibilities

• Own day-to-day office operations and in-office needs.
• Support General Partners with in-office requests and discretion.
• Prepare for onsite and board meetings (room setup, materials, catering, logistics).
• Plan and help run internal and external events for team, founders, investors, and partners.
• Lead in-office engagement to foster community and a welcoming environment.
• Coordinate onsite interviews and arrange travel for candidates and team members.
• Manage reception and greet visitors; act as building point of contact.
• Oversee maintenance of office equipment and kitchen; manage supplies.
• Keep office spaces neat and organized throughout the day.
• Handle mail, deliveries, and conference room/hot desk scheduling.
• Assist with onboarding and space planning for new hires.
• Manage lunch orders and company Uber perks; provide IT support as needed.
• Provide additional ad hoc support as needed.

Skills

Hospitality

Autonomous

Multitasking

Discretion

Admin Exp

Interpersonal

Organization

Google Workspace

Tools

Google Workspace

Job description

Atomic is seeking an Office Manager to be the heartbeat of our Miami office. You will welcome guests, support our General Partners, and run board meeting prep, events, and team engagement.

The role emphasizes hospitality, discretion, and strong organizational skills. You will coordinate interviews, manage the reception, maintain supplies, and support IT and space planning for new hires.