Hospitality‑Driven Office Administrator & Operations

Seaport Entertainment Group; United States; On-site; USD 41,000 - 48,000; Part time

Benefits offered by this job

Medical, dental & vision coverage

401(k) with company match

Life insurance coverage

Generous paid time off policy

Free family meal

50% employee discount

Employee referral bonus program

Job summary

The Seaport Corporation is seeking an Office Assistant to be the heartbeat of our US office, blending hospitality with administrative support to keep daily operations running smoothly. In this part-time role, you will greet visitors, handle mail and packages, coordinate meetings, manage supplies, and support onboarding while ensuring security and confidentiality.

You’ll work Monday through Thursday, enjoy a comprehensive benefits package, and grow through opportunities across our entertainment

Qualifications

• 2+ years in office management, facilities coordination, or a similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities and pivot as needs change.
• Excellent communication and interpersonal skills; approachable, professional, and a natural problem solver.
• Proven ability to create a welcoming, service-oriented environment for employees and guests.
• Comfort with handling confidential information discreetly.
• Proficiency with Microsoft Office Suite; experience with Prism is a plus.
• Basic budgeting and expense tracking skills.
• High level of reliability, attention to detail, and follow-through.
• Ability to lift and move office supplies or packages up to 25 lbs. as needed.
• A proactive mindset, you anticipate needs before they become problems.
• Must have availability Monday – Thursday

Responsibilities

• Reception & Guest Services: Greet visitors, notify staff of arrivals, assist with meeting arrangements.
• Answer and route calls; manage main line voicemail and mailroom packages.
• Prepare desks, offices, and welcome materials for new hires; manage building access badges.
• Office Operations: keep office stocked, coordinate catering, track supplies, and monitor cleanliness.
• Administrative Support: support projects, vendor relations, and executives as needed.

Skills

Organizational skills

Communication

Interpersonal skills

Problem solving

Multitasking

Tools

MS Office

Prism

Job description

The Seaport Corporation is seeking an Office Assistant to be the heartbeat of our US office, blending hospitality with administrative support to keep daily operations running smoothly. In this part-time role, you will greet visitors, handle mail and packages, coordinate meetings, manage supplies, and support onboarding while ensuring security and confidentiality.

You’ll work Monday through Thursday, enjoy a comprehensive benefits package, and grow through opportunities across our entertainment