Hospitality-Driven Front Office Coordinator

Career Group; Santa Clara (CA); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Temp-to-perm

Onsite role in Santa Clara

Job summary

Career Group is assisting a client with a Receptionist/Front Office Coordinator role in Santa Clara, CA. The position is onsite and temp-to-perm, paying $80k per year. You will welcome guests, manage front desk operations, and coordinate meetings within a newly opened incubator space.

Ideal candidates come from service or hospitality backgrounds, thrive in a fast-paced environment, and excel in customer service, relationship-building, and multitasking with a professional, polished demeanor.

Qualifications

• 1–4+ years of experience in hospitality, guest services, luxury retail, or office coordination required.
• Prior experience within a high-end restaurant, luxury hotel, private club, fine dining, or other elevated hospitality environment strongly preferred.
• Exceptional interpersonal and communication skills with a hospitality-first mindset.
• Professional, polished, and customer-service oriented demeanor.
• Highly organized with strong attention to detail and ability to multitask in a fast-paced environment.
• Proactive and resourceful with a no-task-too-small mentality.
• Comfortable interacting with executives, clients, and high-profile guests.
• Proficiency in Microsoft Office and Google Suite preferred.

Responsibilities

• Serve as the first point of contact for all guests, clients, and employees entering the office.
• Greet and assist visitors while providing a polished, professional, and hospitality-driven experience.
• Manage front desk operations and maintain an organized, welcoming reception area.
• Coordinate conference room scheduling, meeting preparation, and hospitality services including catering and beverage setup.
• Assist with day-to-day office operations including inventory management, office supplies, mail distribution, shipping/receiving, and facilities coordination.
• Support onboarding logistics for new hires including desk setup, office access, and welcome coordination.
• Partner with vendors, building management, and internal teams to ensure the office environment remains fully operational and well-maintained.
• Help coordinate internal events, team gatherings, and meetings within the incubator space.
• Monitor shared spaces to ensure cleanliness, organization, and overall employee experience standards are maintained.
• Handle incoming calls, calendars, and general administrative support as needed.
• Provide ad hoc support to leadership and cross-functional teams on special projects and office initiatives.
• Help foster a positive, collaborative, and service-oriented office culture.

Skills

Hospitality experience

Guest services

Customer service

Communication

Organizational skills

Professional demeanor

Multitasking

Interpersonal skills

Tools

Microsoft Office

Google Suite

Job description

Career Group is assisting a client with a Receptionist/Front Office Coordinator role in Santa Clara, CA. The position is onsite and temp-to-perm, paying $80k per year. You will welcome guests, manage front desk operations, and coordinate meetings within a newly opened incubator space.

Ideal candidates come from service or hospitality backgrounds, thrive in a fast-paced environment, and excel in customer service, relationship-building, and multitasking with a professional, polished demeanor.