Hotel Administrator - Peacock Inn

The Peacock Inn; Princeton (NJ); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Comprehensive training

Medical insurance

Paid sick time

Discount program

Job summary

The Peacock Inn in Princeton, NJ is seeking a Hotel Administrator to provide administrative and operational support to the Hospitality Director and leadership team. You will coordinate office functions, maintain records, assist with payroll and invoicing, manage communications, and help ensure smooth day-to-day hotel operations.

Ideal candidates are organized, dependable, and capable of juggling multiple priorities in a fast-paced hospitality environment.

Qualifications

• Experience using Microsoft Office Suite and related administrative tools.
• Professional and polished appearance in person and on the phone.
• Excellent written and verbal communication skills.
• Strong organization and multi-tasking abilities.
• Ability to handle confidential information responsibly.
• Typing speed of at least 40 wpm.

Responsibilities

• Provide administrative support to the Hospitality Director and hotel management.
• Maintain files, records, and documents.
• Prepare reports, memos, and meeting minutes.
• Assist with accounts payable/receivable and vendor communication.
• Manage office supplies and inventory.
• Handle calls, emails, and guest inquiries professionally.
• Coordinate schedules and conference room reservations.
• Maintain vendor contracts and compliance records.
• Plan employee events and training sessions.
• Track permits, inspections, renewals.
• Assist with guest correspondence and special requests.
• Make travel arrangements.
• Respond after normal business hours as needed.

Skills

MS Office

Professional image

Excellent communication

Multitasking

Detail oriented

Under pressure

Confidentiality

Dependable

Typing 40 wpm

Education

High school diploma

Job description

Job Summary

The Peacock Inn is seeking a highly organized and detail-oriented Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. This position is responsible for coordinating office functions, maintaining records, assisting with payroll and invoicing processes, supporting departmental communications, and helping ensure the efficient day-to-day operation of the hotel. The ideal candidate is professional, dependable, and able to manage multiple priorities in a fast-paced hospitality environment.

Essential Functions

• Provide administrative support to the Hospitality Director and hotel management team.
• Establish, maintain, and update files, records, certificates, and/or other documents.
• Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
• Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
• Manage office supplies, purchasing requests, and inventory of administrative materials.
• Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
• Coordinate schedules, meetings, appointments, and conference room reservations.
• Maintain vendor contracts, insurance certificates, and other hotel compliance records.
• Assist with planning employee events, recognition programs, and training sessions.
• Track hotel permits, inspections, and required renewals to ensure compliance.
• Maintain filing systems and ensure accurate recordkeeping.
• Assist with guest correspondence and special requests when needed.
• Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.

Additional Responsibilities

• Performs other similar or related duties as required or assigned.
• Respond after normal business hours as needed.
• Work both on and off-site as needed

Job Qualifications

• Experience in Microsoft Office Suite a must.
• Must possess a professional, polished image through in-person and phone interaction.
• Excellent communication skills, both written and verbal.
• Well-developed and multi-tasking, organizational skills, and detailed oriented.
• Ability to work in fast-paced environment and work well under pressure.
• Ability to handle sensitive information and keep strictly confidential.
• Candidate must be dependable and reliable.
• Must type 40 wpm.

Physical Demands

• The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear.
• The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 5 lbs and occasionally lift and/or move up to 20 lbs.
• Specific vision abilities required by this job include: close vision, distance vision, color vision & focus.

Working Conditions

• Normal Office Environment
• The noise level in this office is usually mild to moderate

Education And Experience

• High school diploma
• 2 years’ experience in an office environment

We Offer

• Competitive Salary
• Flexible schedule
• Comprehensive training
• Medical Insurance
• Paid Sick time
• Great Discount Program And more!!!

Visit us at https://www.genesis-hospitality.com/

Genesis Hospitality is part of Genesis Global Group and is an equal opportunity employer.