Hospitality Administrative & Front Desk Coordinator

Holiday Inn Club Vacations Incorporated; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401K matching

Growth & development opportunities

Medical, dental & vision benefits

Employee Assistance Program (EAP)

PTO - Paid Time Off

Travel discounts & benefits

Tuition reimbursement & continuing ed

Job summary

Holiday Inn Club Vacations Incorporated is seeking an Administrative professional to support the General Manager and Front Desk. The role involves procurement, AR/AP, and creating weekly/monthly reports, with duties spanning vendor coordination and meeting support.

Ideal candidates have prior administrative experience, strong organizational and communication skills, and proficiency in MS Office. The position follows a typical 8:30 AM–5:00 PM schedule with some flexibility based on business needs.

Qualifications

• Previous administrative experience required.
• Customer Service and/or hospitality experience a plus.
• Any certifications a plus.
• Must be at least 18 years of age.
• High degree of confidentiality.
• Proficiency with Microsoft Office to include Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide support to the General Manager and Front Desk.
• Assist with procurement, AR/AP, and reporting.
• Prepare RFPs, PAFs, PowerPoint presentations, and spreadsheets.
• Coordinate meetings and vendor visits; take meeting notes.
• Maintain inventory, records, and compliance documentation.
• Support Front Desk operations and guest services as needed.

Skills

Organizational skills

Detail oriented

Verbal communication

Written communication

MS Office

Tools

PowerPoint

Excel

Outlook

Word

Job description

Holiday Inn Club Vacations Incorporated is seeking an Administrative professional to support the General Manager and Front Desk. The role involves procurement, AR/AP, and creating weekly/monthly reports, with duties spanning vendor coordination and meeting support.

Ideal candidates have prior administrative experience, strong organizational and communication skills, and proficiency in MS Office. The position follows a typical 8:30 AM–5:00 PM schedule with some flexibility based on business needs.