Administrative Assistant - New Orleans Resort

Holiday Inn Club Vacations Incorporated; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401K matching

Growth & development opportunities

Medical, dental & vision benefits

Employee Assistance Program (EAP)

PTO - Paid Time Off

Travel discounts & benefits

Tuition reimbursement & continuing ed

Job summary

Holiday Inn Club Vacations Incorporated is seeking an Administrative professional to support the General Manager and Front Desk. The role involves procurement, AR/AP, and creating weekly/monthly reports, with duties spanning vendor coordination and meeting support.

Ideal candidates have prior administrative experience, strong organizational and communication skills, and proficiency in MS Office. The position follows a typical 8:30 AM–5:00 PM schedule with some flexibility based on business needs.

Qualifications

• Previous administrative experience required.
• Customer Service and/or hospitality experience a plus.
• Any certifications a plus.
• Must be at least 18 years of age.
• High degree of confidentiality.
• Proficiency with Microsoft Office to include Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide support to the General Manager and Front Desk.
• Assist with procurement, AR/AP, and reporting.
• Prepare RFPs, PAFs, PowerPoint presentations, and spreadsheets.
• Coordinate meetings and vendor visits; take meeting notes.
• Maintain inventory, records, and compliance documentation.
• Support Front Desk operations and guest services as needed.

Skills

Organizational skills

Detail oriented

Verbal communication

Written communication

MS Office

Tools

PowerPoint

Excel

Outlook

Word

Job description

Job Category: Administrative

Requisition Number: ADMIN022259

Apply now

• Posted : October 2, 2026
• Full-Time

Locations

Showing 1 location

Description

COMPANY BENEFITS:

Matching 401K
Growth & Developmental Opportunities
Comprehensive Medical, Dental & Vision Benefits
EAP – Employee Assistance Program
PTO - Paid Time Off
Travel Benefits, Discounts & FREE Vacationsthrough our ClubGo Program
Tuition Reimbursement & Continuing Education Courses
Outstanding Company Culture

Shift: Monday- Friday 8:30AM-5PM with some flexibility based on business needs.

POSITION DESCRIPTION:
This position will be responsible for providing support to the General Manager and Front Desk. This person must be knowledgeable and diplomatic in their dealings with other departments, vendors, owners and guests. This position will also serve as the front of the house liaison and assist at the Front Desk as needed.

ESSENTIAL DUTIES AND TASKS:

• Procurement, and AR/AP. Also responsible for creating, compiling, updating/distributing various weekly and monthly reports.
• Assists in preparing RFP’s, PAF’s, PowerPoint presentations, and spreadsheets. Monitor’s expenditures, tracks orders, and payments
• Product sourcing with vendors
• Schedules meetings, assist with coordinating department events, schedule vendors and inspections, as well as take meeting notes.
• Monitor/maintain company compliances and Team Member trainings.
• Monitor/maintain inventory of supplies, equipment, uniforms.
• Assist with cash handling
• End of Month Reconciliations
• Will support the Front Desk team in providing a positive guest experience from check-in through check-out. Assists with room changes, inventory updates, folio adjustments, and key issuance as needed while following procedures that support the safety and security of all owners and guests. Collaborates with Housekeeping, Maintenance, and Custodial teams to help coordinate unit cleaning, repairs, and other guest requests.

Support invoice processing for the Maintenance and Common Areas departments, and prepare or edit purchase orders, place orders with suppliers or vendors, and ensure that documentation is in order for the maintenance and housekeeping departments.

Ensure all inventory levels are maintained and reordered in accordance with company policies for each department.

Receive and store all deliveries of products for the resort and ensure proper disposition and distribution for each department.

Maintain records, orders, files, and related paperwork are completed accurately and in a timely manner. All report documents are complete, current, and maintained for each department.

Maintain cleanliness and organization of all storage areas.

EDUCATION and/or EXPERIENCE:

• Previous administrative experience required.
• Customer Service and/or hospitality experience a plus.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Any certifications a plus.
  

QUALIFICATIONS:

• Must be at least 18 years of age
• Must have excellent organizational skills and be detail oriented.
• High degree of confidentiality.
• Must possess strong verbal and written communication skills.
• Proficiency with Microsoft Office to include Word, Excel, PowerPoint, and Outlook.
• Ability to work in a fast paced environment.
• Must be able to lift up to thirty pounds.

At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you.

#INDRO2

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.