Hospitality Admin & Front Desk Coordinator

Holiday Inn Club Vacations Incorporated; New Orleans (LA); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

401K matching

Growth opportunities

Medical/Dental/Vision benefits

Employee Assistance Program

Paid Time Off

Travel discounts & vacations (ClubGo)

Tuition reimbursement

Outstanding company culture

Job summary

Holiday Inn Club Vacations Incorporated is seeking an administrative professional in New Orleans to support the General Manager and Front Desk. The role handles procurement, AR/AP, reporting, and vendor coordination while ensuring smooth guest experiences and cross-department collaboration.

The ideal candidate has prior administrative service, solid MS Office skills, and a customer-focused approach in a hospitality setting.

Qualifications

• Previous administrative experience required.
• Customer Service and/or hospitality experience a plus.
• Must be at least 18 years of age.
• High degree of confidentiality.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent customer service skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Procurement, and AR/AP. Also responsible for creating, compiling, updating/distributing various weekly and monthly reports.
• Assists in preparing RFPs, PAFs, PowerPoint presentations, and spreadsheets. Monitors expenditures, tracks orders, and payments.
• Product sourcing with vendors.
• Schedules meetings, coordinates department events, schedules vendors and inspections, takes meeting notes.
• Monitor/maintain company compliances and Team Member trainings.
• Monitor/maintain inventory of supplies, equipment, uniforms.
• Assist with cash handling.
• End of Month Reconciliations.
• Support Front Desk team to ensure positive guest experience from check-in to check-out, coordinating with Housekeeping, Maintenance, and Custodial teams.
• Support invoice processing for Maintenance and Common Areas, prepare/edit purchase orders, and ensure documentation is in order.
• Ensure inventory levels are maintained and reordered per policy.
• Receive and store deliveries and distribute to departments.
• Maintain records and paperwork accurately and timely.

Skills

Organizational skills

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Holiday Inn Club Vacations Incorporated is seeking an administrative professional in New Orleans to support the General Manager and Front Desk. The role handles procurement, AR/AP, reporting, and vendor coordination while ensuring smooth guest experiences and cross-department collaboration.

The ideal candidate has prior administrative service, solid MS Office skills, and a customer-focused approach in a hospitality setting.