Hospitality Administrative Coordinator — Billing & POs

Hargrove, Inc.; Schiller Park (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Hargrove, Inc. is seeking an Administrative Assistant to provide vital support to operations, focusing on billing and procurement.

The role involves data entry, information provisioning, process documentation, and acting as the inbound receptionist for customer calls and inquiries. The position reports to the appropriate operations manager and requires strong organizational skills, experience in an office setting, and a proactive demeanor.

Qualifications

• Proficient in Microsoft Office and web-based applications.
• Minimum 1 year of experience in administrative support.
• Excellent written and verbal communications skills.
• Hospitality experience preferred.

Responsibilities

• Billing: check orders for accuracy, prepare billing reports, handle disputes and communicate resolutions.
• Purchase Orders: process vendor invoices, send invoices and POs for reconciliation, maintain PO records.
• Data Entry: record equipment and orders in Encore systems, enter payments into billing system.
• Customer Support: serve as primary receptionist by phone, process exhibit orders and payments, coordinate shipping.

Skills

Microsoft Office

Data Entry

Phone etiquette

Communication skills

Education

High School Diploma/GED

Job description

Hargrove, Inc. is seeking an Administrative Assistant to provide vital support to operations, focusing on billing and procurement.

The role involves data entry, information provisioning, process documentation, and acting as the inbound receptionist for customer calls and inquiries. The position reports to the appropriate operations manager and requires strong organizational skills, experience in an office setting, and a proactive demeanor.