Hospitality-Focused Administrative Coordinator

Green Thumb; Rock Island (IL); On-site; USD 28,000 - 36,000; Full time

Job summary

Green Thumb seeks an Administrative Coordinator to support market management and operations. The role emphasizes friendliness, organization, and reliability, with duties spanning daily facility ops and project support.

You will answer calls, welcome guests, manage calendars, handle documents, and assist with logistics, data entry, and internal communications, in a fast-paced environment. Must have at least 2 years in admin, strong communication, teamwork, and a proactive, self-motivated

Qualifications

• 2 years’ experience in an administrative role.
• Excellent professional verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.
• Hospitality experience is a plus.
• Understands and complies with the rules, regulations, policies, and procedures of GTI
• Demonstrates ability to self-motivate and innovate.
• Ability to use initiative and independent judgment appropriately while not overstepping chain of command
• Ability to establish and maintain effective working relationships with all employees
• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
• Organizational & presentation skills, leadership.
• Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email
• Prior cannabis experience is not required

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
• Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
• Write and distribute email, correspondence memos, letters, faxes and forms
• Ensure efficient and smooth day-to-day operation of facility
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
• Sign for, schedule and accept deliveries, ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set-up and light trash removal
• Light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/ or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses to include blue bird reports and petty cash
• Any other task as assigned

Skills

Administrative experience

Communication skills

Multi-tasking

Team support

Customer hospitality

Problem solving

Job description

Green Thumb seeks an Administrative Coordinator to support market management and operations. The role emphasizes friendliness, organization, and reliability, with duties spanning daily facility ops and project support.

You will answer calls, welcome guests, manage calendars, handle documents, and assist with logistics, data entry, and internal communications, in a fast-paced environment. Must have at least 2 years in admin, strong communication, teamwork, and a proactive, self-motivated