Hospitality Admin Assistant: Billing & Procurement

Hargrove, Inc.; Miami Beach (FL); On-site; USD 22,000 - 28,000; Full time

Job summary

Encore is seeking an Administrative Assistant to provide essential billing and procurement support. The role handles data entry, invoicing, and acts as the inbound receptionist for customer calls and inquiries.

It reports to the Director, Event Technology and requires excellent communications and organizational skills. This on-site position located at a hotel/convention center environment expects familiarity with MS Office, web-based apps, and hospitality experience.

Qualifications

• High School Diploma or GED is required.
• Proficiency with Microsoft Office and Web-based applications.
• Strong written and verbal communication skills.
• Hospitality experience preferred.
• 1+ year experience in an administrative support role.

Responsibilities

• Billing: check orders for accuracy and prepare billing reports.
• Purchase Orders: process invoices and maintain POs for reconciliation.
• Data Entry: enter customer and equipment data into systems and billing CRM.
• Customer Support: act as front-line receptionist for inquiries and process payments.

Skills

MS Office proficiency

Written communications

Verbal communications

Professional demeanor

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Encore is seeking an Administrative Assistant to provide essential billing and procurement support. The role handles data entry, invoicing, and acts as the inbound receptionist for customer calls and inquiries.

It reports to the Director, Event Technology and requires excellent communications and organizational skills. This on-site position located at a hotel/convention center environment expects familiarity with MS Office, web-based apps, and hospitality experience.