Hospitality Administrative Specialist | Front Desk & Ops

Holiday Inn Club Vacations Incorporated; New Orleans (LA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Matching 401K

Growth & Developmental Opportunities

Comprehensive Medical, Dental & Vision

EAP – Employee Assistance Program

PTO - Paid Time Off

Travel Benefits, Discounts & FREE Vac 

Tuition Reimbursement & Continuing Ed

Outstanding Company Culture

Job summary

Holiday Inn Club Vacations is seeking an administrative professional to support the General Manager and Front Desk team. The role involves front-of-house liaison duties, guest services, and coordinating with various departments to ensure smooth operations.

Responsibilities include procurement, AR/AP processing, report preparation, and assisting with RFPs, PowerPoint presentations, and budgeting tasks. Strong organizational and communication skills are essential for success.

Qualifications

• Previous administrative experience required.

Responsibilities

• Support the General Manager and Front Desk with daily operations.
• Assist with front-of-house liaison duties and guest services as needed.
• Procure supplies, manage AR/AP, and prepare weekly/monthly reports.
• Assist with RFPs/PAFs, PowerPoint presentations, and spreadsheet creation.
• Monitor expenditures, vendor orders, and payments.
• Coordinate meetings and events, take notes, and track approvals.
• Maintain inventory, certifications, and training compliance.

Skills

Procurement

AR/AP

Vendor management

Report creation

Scheduling

Customer service

Front desk support

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Holiday Inn Club Vacations is seeking an administrative professional to support the General Manager and Front Desk team. The role involves front-of-house liaison duties, guest services, and coordinating with various departments to ensure smooth operations.

Responsibilities include procurement, AR/AP processing, report preparation, and assisting with RFPs, PowerPoint presentations, and budgeting tasks. Strong organizational and communication skills are essential for success.