Hospitality Admin & Operations Coordinator

Green Thumb; West Haven (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

Green Thumb in West Haven, CT is seeking an Administrative Coordinator who prioritizes a wide variety of tasks and provides direct support to market management and operational leadership. The role requires an energetic, organized, and thorough person who can work independently or as part of a team.

You will handle calls, welcome guests, manage calendars, prepare reports, perform data entry, and assist with daily facility operations while maintaining orderly inventories and records.

Qualifications

• 2 years’ experience in an administrative role.
• Excellent professional verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.
• Understand and comply with company policies and procedures.
• Must pass background checks and have a valid driver’s license.

Responsibilities

• Assist management with ongoing projects, balancing short and long-term deadlines.
• Answer phone calls and take detailed messages; be friendly, outgoing, confident.
• Welcome guests, sign in/out, escort to conference rooms.
• Write and distribute emails, memos, letters, faxes and forms.
• Ensure efficient and smooth day-to-day operation of facility.
• Maintain logs and files including visitor logs and vendor contacts.
• Schedule and accept deliveries; ensure order accuracy.
• Create detailed calendar appointments for management on shared calendars.
• Perform daily, weekly and monthly security checklists.
• Maintain inventory and keep all areas stocked (supplies, restrooms, storage).
• Keep reception, meeting rooms, and kitchen tidy.
• Facilitate group lunch setup and light trash removal.
• Light data entry and proofreading internal/external documents.
• Create PowerPoints and/or reports for distribution.
• Provide general support to visitors and act as contact for clients.
• Submit and reconcile expenses and petty cash.
• Any other tasks as assigned.

Skills

Verbal communication

Written communication

Multitasking

Teamwork

Hospitality experience

Job description

Green Thumb in West Haven, CT is seeking an Administrative Coordinator who prioritizes a wide variety of tasks and provides direct support to market management and operational leadership. The role requires an energetic, organized, and thorough person who can work independently or as part of a team.

You will handle calls, welcome guests, manage calendars, prepare reports, perform data entry, and assist with daily facility operations while maintaining orderly inventories and records.