Administrative & Facilities Operations Coordinator

Green Thumb Industries (GTI); Las Vegas (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

Green Thumb Industries in Las Vegas is seeking an Administrative Coordinator to prioritize and execute a wide variety of tasks, providing direct support to market management and operational leadership. The ideal candidate is friendly, organized, thorough, and capable of independent or team-based work.

Responsibilities include answering calls, welcoming guests, scheduling, calendar management, data entry, report creation, and maintaining logs and supplies.

Qualifications

• 2 years’ experience in an administrative role.
• Excellent professional verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.
• Demonstrates ability to self-motivate and innovate.
• Ability to use initiative and independent judgment while respecting chain of command.
• Understanding and adherence to company rules and procedures.

Responsibilities

• Assist management with ongoing projects, balancing short- and long-term deadlines.
• Answer calls and take detailed messages; be friendly, outgoing and confident.
• Welcome guests, sign in/out, and escort to conference rooms.
• Prepare and distribute emails, memos, letters, faxes and forms.
• Maintain efficient day-to-day facility operations.
• Maintain logs and files including visitor logs and vendor contacts.
• Schedule deliveries and ensure order accuracy.
• Create calendar appointments for management on shared calendars.
• Perform security checklists daily, weekly and monthly.
• Maintain supply inventory and keep areas stocked.
• Keep reception, meeting rooms and kitchen tidy.
• Support group meals setup and light trash removal.
• Light data entry and proofreading of documents; prepare PowerPoints/reports.
• Provide general support to visitors and internal/external clients.
• Submit and reconcile expenses; manage petty cash.

Skills

Excellent verbal and written comms

Multi-tasking

Organized

Team player

Hospitality experience a plus

Self-motivated

Initiative

Communication & teamwork

Office equipment & software

Job description

Green Thumb Industries in Las Vegas is seeking an Administrative Coordinator to prioritize and execute a wide variety of tasks, providing direct support to market management and operational leadership. The ideal candidate is friendly, organized, thorough, and capable of independent or team-based work.

Responsibilities include answering calls, welcoming guests, scheduling, calendar management, data entry, report creation, and maintaining logs and supplies.