Hospital HR Coordinator: Onboarding & Admin Support

Palmetto General Hospital; Florida; On-site; USD 42,000 - 58,000; Full time

Job summary

Palmetto General Hospital is seeking an Administrative Assistant to support the Human Resources Department. You will handle new hire orientation, HR file management, scheduling, vendor interaction, and HR communications with a focus on prompt, courteous service.

The role requires flexibility, adaptability, and confidentiality, assisting all employees, department Directors, and visitors in accordance with hospital policy while upholding a positive image of the department and hospital.

Qualifications

• 2–3 years of HR experience.
• Proficiency with MS Office and Kronos.
• Must clear background and drug test.

Responsibilities

• Greets and routes applicants, employees, and visitors of the Human Resources department.
• Answers and routes incoming telephone calls to the Human Resources department. Taking accurate messages and routing them to the appropriate party.
• Retrieves and distributes mail and facsimiles.
• Maintains common work areas (workstation, copier, ID machine and supply closets) clean and organized.
• Monitors key office supplies and ensures to notify HR Manager to order the required items maintaining the par levels.
• Maintains file room neat and organized. Retrieves terminated files for outside storage.
• Maintains ID badges for new employees and contractors.
• Ensures lobby area is open and closed in accordance with the Human Resources department hours of operation. Maintains current required legal posters in lobby areas.
• Arranges General Orientation schedules and all required items.
• Responsible for communicating and coordinating with Facilitators, Environmental and Food and Nutrition staff the day before General Orientation to ensure everything is ready.
• Responsible for developing and maintaining a good working relationship with co-workers of all levels.
• Assist HR Generalists as requested.

Skills

Communication skills

Consultative coaching

Independence and multitasking

Education

Bachelor's degree

Tools

MS Office Suite

Kronos

Job description

Palmetto General Hospital is seeking an Administrative Assistant to support the Human Resources Department. You will handle new hire orientation, HR file management, scheduling, vendor interaction, and HR communications with a focus on prompt, courteous service.

The role requires flexibility, adaptability, and confidentiality, assisting all employees, department Directors, and visitors in accordance with hospital policy while upholding a positive image of the department and hospital.