Hospice Administrative Coordinator - Calendar & Training

Unity Hospice WI; De Pere (WI); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Health Savings Accounts

Flexible spending options

On-site wellness and fitness benefit

Bereavement leave

Employee Assistance Program

403(b) retirement plan

Job summary

Unity Hospice WI is seeking an Administrative Assistant to support hospice and palliative care operations in De Pere, WI. The role involves coordinating trainings, meetings, and programs while maintaining records and ensuring smooth daily administrative tasks for department leadership.

The ideal candidate will have 2+ years of administrative experience, advanced MS Office skills (Outlook/Excel), and strong communication abilities.

Qualifications

• 2+ years of administrative, project coordination, or office management experience.
• Strong organizational skills and attention to detail.
• Advanced Microsoft Office skills, particularly Outlook and Excel.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to learn and work with various technology systems.

Responsibilities

• Coordinate staff trainings, webinars, conferences, and educational programs.
• Support nursing fellowship, residency, preceptor education, and clinical student placement activities.
• Maintain training records, CEUs, certifications, and related tracking.
• Coordinate logistics for nursing and psychosocial skills fairs, retreats, appreciation events, and other department programs.
• Assist with scheduling, room reservations, materials, food, supplies, registrations, and other event needs.
• Manage calendars and scheduling for department leadership using Outlook and Teams.
• Coordinate meetings, agendas, meeting notes, and follow-up materials.
• Assist with department newsletters, communications, and other informational materials.
• Maintain spreadsheets, reports, employee information, and other departmental tracking.
• Assist with purchasing, supplies, travel arrangements, and other administrative needs.
• Provide front desk/greeter coverage and general support as needed.

Skills

Administrative experience

Organizational skills

MS Office (Outlook, Excel)

Time management

Communication skills

Confidentiality

Tech literacy

Tools

Epic

Relias/LMS

Scheduling software

Job description

Unity Hospice WI is seeking an Administrative Assistant to support hospice and palliative care operations in De Pere, WI. The role involves coordinating trainings, meetings, and programs while maintaining records and ensuring smooth daily administrative tasks for department leadership.

The ideal candidate will have 2+ years of administrative experience, advanced MS Office skills (Outlook/Excel), and strong communication abilities.