Hospice Administrative Assistant: Training & Scheduling

Unity-Hospice; De Pere (WI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health benefits

HSA & FSA options

PTO & Leave

Bereavement leave

Employee Assistance Program

Fitness membership reimbursement

403(b) retirement plan

Group life insurance

Disability insurance

Mileage reimbursement

Job summary

Unity-Hospice in Wisconsin is seeking an organized Administrative Assistant to support the Hospice & Palliative Care team. This full-time role provides administrative support to department leadership and clinical staff, coordinating daily operations, staff training, meetings, events, scheduling, and reporting.

The ideal candidate has at least 2 years in administrative roles, strong MS Office skills, and the ability to manage multiple priorities with confidentiality.

Qualifications

• 2+ years in administrative, project coordination, or office management roles.
• Strong organizational skills and attention to detail.
• Advanced Microsoft Office skills, particularly Outlook and Excel.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to learn and work with various technology systems.

Responsibilities

• Coordinate staff trainings, webinars, conferences, and educational programs.
• Support nursing fellowship, residency, preceptor education, and clinical student placement activities.
• Maintain training records, CEUs, certifications, and related tracking.
• Coordinate logistics for nursing and psychosocial skills fairs, retreats, appreciation events, and other department programs.
• Assist with scheduling, room reservations, materials, food, supplies, registrations, and other event needs.
• Manage calendars and scheduling for department leadership using Outlook and Teams.
• Coordinate meetings, agendas, meeting notes, and follow-up materials.
• Assist with department newsletters, communications, and other informational materials.
• Maintain spreadsheets, reports, employee information, and other departmental tracking.
• Assist with purchasing, supplies, travel arrangements, and other administrative needs.
• Provide front desk/greeter coverage and general support as needed.

Skills

Administrative support

Microsoft Excel

Outlook

Team coordination

Tools

Epic

Relias LMS

Job description

Unity-Hospice in Wisconsin is seeking an organized Administrative Assistant to support the Hospice & Palliative Care team. This full-time role provides administrative support to department leadership and clinical staff, coordinating daily operations, staff training, meetings, events, scheduling, and reporting.

The ideal candidate has at least 2 years in administrative roles, strong MS Office skills, and the ability to manage multiple priorities with confidentiality.