Administrative Assistant - Hospice & Palliative Care

Unity Hospice; De Pere (WI); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Bereavement leave

Employee Assistance Program

Competitive pay

Professional development opportunities

On-site health screenings

Job summary

Unity Hospice is seeking an organized Administrative Assistant to support our Hospice & Palliative Care team. This role provides administrative support to department leadership and clinical staff, coordinating daily operations, scheduling, meetings, events, and tracking.

The position is full-time, Monday–Friday, with regular hours. Ideal candidates bring 2+ years of administrative experience, strong Microsoft Office skills, and the ability to manage multiple priorities with confidentiality and

Qualifications

• 2+ years of administrative, project coordination, or office management experience.
• Strong organizational skills and attention to detail.
• Advanced Microsoft Office skills, particularly Outlook and Excel.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to learn and work with various technology systems.

Responsibilities

• Coordinate staff trainings, webinars, conferences, and educational programs.
• Support nursing fellowship, residency, preceptor education, and clinical student placement activities.
• Maintain training records, CEUs, certifications, and related tracking.

Skills

Organizational skills

Attention to detail

MS Office (Outlook & Excel)

Multitasking / deadline management

Written & verbal communication

Confidentiality handling

Technology systems adaptability

Tools

Microsoft Office

Outlook

Excel

Epic

Relias LMS

Scheduling software

Job description

Description

Administrative Assistant - Hospice & Palliative Care

At Unity, we are dedicated to honoring life by bringing peace of mind and comfort when it matters most. With over 46 years of compassionate care, we take pride in the supportive and collaborative environment we provide for our team members. By joining Unity, you will become part of a dedicated team of professionals who share our core values of Excellence, Collaboration, Integrity, Compassion, and Accountability. Together, we make a meaningful difference in the lives of our patients and their families.

Unity is looking for an organized and detail-oriented Administrative Assistant to support our Hospice & Palliative Care team. This position provides administrative support to department leadership and clinical teams, helping coordinate daily operations, staff education and training, meetings, events, scheduling, and departmental tracking.

This is a great opportunity for someone who enjoys staying organized, managing multiple priorities, coordinating details, and supporting a team in meaningful work.

Schedule: Full-time Monday - Friday 8:00 am - 4:30 pm

What You’ll Do

Education & Training

• Coordinate staff trainings, webinars, conferences, and educational programs.
• Support nursing fellowship, residency, preceptor education, and clinical student placement activities.
• Maintain training records, CEUs, certifications, and related tracking.

Events & Programs

• Coordinate logistics for nursing and psychosocial skills fairs, retreats, appreciation events, and other department programs.
• Assist with scheduling, room reservations, materials, food, supplies, registrations, and other event needs.

Meetings & Communication

• Manage calendars and scheduling for department leadership using Outlook and Teams.
• Coordinate meetings, agendas, meeting notes, and follow-up materials.
• Assist with department newsletters, communications, and other informational materials.

Data & Administrative Support

• Maintain spreadsheets, reports, employee information, and other departmental tracking.
• Assist with purchasing, supplies, travel arrangements, and other administrative needs.
• Provide front desk/greeter coverage and general support as needed.

Why Unity?

Unity is dedicated to supporting your well-being, growth, and success with a range of valuable benefits!

Health: We provide comprehensive health benefits, including medical, dental, and vision insurance, Health Savings Accounts, and flexible spending options for medical and dependent care. On-site health risk assessments and flu shots are also available to keep you and your family well.

Life: Unity values work-life balance, offering paid time off, extended illness and injury bank, bereavement leave, an Employee Assistance Program, and fitness membership reimbursement to support your personal needs and interests outside of work.

Security: For your financial peace of mind, Unity offers a 403(b) retirement savings plan, group life insurance, voluntary life insurance, as well as accident, critical illness, and disability insurance options.

Compensation: We reward your skills and commitment with competitive pay, overtime opportunities for hourly roles, and mileage reimbursement.

Career: Grow with Unity through internal and external learning opportunities, education assistance, and leadership development programs designed to support your professional journey.

All new employees are eligible for benefits on the first of the month following their date of hire.

For a full list of benefits: https://unityhospice.org/careers

Choose Unity as the place to grow your career, make a meaningful impact, and be valued every step of the way.

Requirements

What You’ll Bring

Required:

• 2+ years of administrative, project coordination, or office management experience.
• Strong organizational skills and attention to detail.
• Advanced Microsoft Office skills, particularly Outlook and Excel.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to learn and work with various technology systems.

Preferred:

• Healthcare, hospice, or nonprofit experience.
• Experience with Epic, Relias/LMS, or scheduling software.