Home Care Scheduler - Seamless Coverage & Team Coordination

Independent Home Health; Brookville (OH); Hybrid; USD 43,000 - 58,000; Full time

Benefits offered by this job

Paid Time Off

Health Care Stipend

Job summary

Independent Home Health seeks a proactive Home Care Scheduler to coordinate daily and weekly schedules, ensuring client visits align with each Plan of Care and that records in HHAeXchange are accurate and up-to-date.

You will monitor EVV to maintain clock-in/out compliance and meet OD P regulations, acting as the main contact for scheduling challenges and emergencies while supporting admissions and recruitment in caregiver placement.

Qualifications

• 1–2 years of scheduling or administrative experience in home care or medical office settings.
• Strong computer literacy (Google Workspace) and experience with scheduling software (HHAeXchange preferred).
• Familiarity with EVV systems is a major plus.
• Demonstrates multitasking, problem-solving, and a calm, professional demeanor under pressure.
• High integrity with discretion when handling confidential health information (HIPAA).

Responsibilities

• Schedule daily/weekly calendars ensuring client visits are covered per Plan of Care (POC).
• Maintain accurate records in HHAeXchange and keep profiles current.
• Monitor EVV daily to ensure clock-in/out compliance and regulatory requirements.
• Serve as first point of contact for call-outs and emergencies, closing care gaps to maintain continuity of care.
• Collaborate with admissions and recruitment to optimize caregiver placement and onboarding.

Skills

Multitasking

Problem-solving

Calm under pressure

HIPAA compliance

Tools

HHAeXchange

Google Workspace

Job description

Independent Home Health seeks a proactive Home Care Scheduler to coordinate daily and weekly schedules, ensuring client visits align with each Plan of Care and that records in HHAeXchange are accurate and up-to-date.

You will monitor EVV to maintain clock-in/out compliance and meet OD P regulations, acting as the main contact for scheduling challenges and emergencies while supporting admissions and recruitment in caregiver placement.